Assistant Director of Safety and Aquatics

Safety Program Management:

* Assist the Associate Director - Facility Operations with departmental risk management by serving as the secondary safety and risk manager for all department facilities, operations, and programs related to emergency response and prevention.
* Assist with the development and implementation of all department emergency action plans (EAP).
* Train all new professional staff and student staff in the departmental EAPs during onboarding and/or new employee orientation.
* Assess potential safety risks throughout the facility and respond proactively with suggestions and policy changes.
* Conduct staff debriefings and follow-up documentation for all life-threatening injuries.
* Serve on the departmental Risk Management Committee.
* Serve as a liaison to Environmental Health and Safety for pool chemical inventory and biohazard waste disposal.
* Maintain working relationships with the American Red Cross, Environmental Health & Safety, Public Safety, the University Health Center, and other safety/risk management stakeholders.
* Oversee and direct EAP equipment inventory including purchasing, re-stocking, and distribution of all needed supplies.
* Oversee the management of Connect2Concept management software for documentation of all incidents and accidents within departmental programs, operations, and facilities for university compliance, data analysis, and assessment.
* Support the review, communication and follow-up with staff and/or participants related to accident reports.
* Manage the American Red Cross Provider Agreement for the department.
* Train and/or hire instructors for the American Red Cross CPR and Lifeguard Training programs.
* Coordinate and schedule ARC training classes for all student employees and professional staff members. Classes include CPR/AED and First Aid for the Professional Rescuer, Bloodborne Pathogens, Lifeguarding, CPR/AED and First aid instructor training, and Lifeguard instructor training.
* Manage the calendar of scheduled risk audits of facilities and programs for the department.
* Plan and implement simulated emergency scenarios to evaluate staff response/preparedness.

Aquatics Program Management:

* Administer, supervise and manage the day-to-day operations of the departmental aquatics program.
* Plan, administer, assess, and promote a comprehensive aquatic program for the University community that is aligned with national and local industry standards.
* Establish, revise, and enforce policies and procedures regarding usage of aquatic facility spaces to include but not limited to recreational/lap swimming swim team practice, family programming, special events, swimming and diving competitions, and academic classes.
* Conduct daily aquatic facility assessments to ensure the safety of operations and participants.
* Serve as the primary risk manager for aquatics facilities.
* Coordinate facility and staffing operations for all collegiate and third-party swim meets.
* Serve as primary liaison for all aquatic facility rentals.
* Purchase and maintain inventory of equipment and supplies.
* Collaborate with Facilities and Events to reserve facility spaces as needed and set staffing levels.
* Work closely with the Associate Director of Facility Operations, Assistant Director of Facility Management, and the Department of Facilities regarding scheduling, policies, procedures, and facility maintenance related to aquatic facility management and maintenance.
* Establish, revise, and enforce aquatics program/facility policies, procedures, and regulations.
* Ensure compliance with departmental programs and risk management guidelines.
* Annually review, revise, and implement aquatics program/participant usage and risk management guidelines.
* Assume leadership and management of all aquatic swim meets, special events, aquatic reservations, and aquatic programs. Facilitate preliminary and day-of-event operations of swim and dive meets.
* Manage cases of participant issues, concerns, or violations of departmental guidelines and/or University policies.
* Work with the departmental marketing team to communicate relevant aquatics events and information to participants via website, social media, or print marketing.
* Oversee all operational aspects of aquatics facilities and equipment to meet the growing and diverse needs of the campus community.
* Maintain all aquatic and safety employee certifications through in-service training and instruction.
* Ensure compliance with the State of Maryland, Baltimore County, and National health codes and policies for public aquatics facilities.
* Maintain daily water quality and mechanical equipment as required by national and local regulations.
* Ensure preventative maintenance procedures for aquatic facility operations are practiced and enhanced.

Personnel Management:

* Recruit, hire, train, and directly supervise approximately 20-30 student staff members including lifeguards, program assistants, American Red Cross CPR/First Aid instructors, and lifeguard instructors.
* Facilitate student staff meetings and in-service training for lifeguards and CPR instructors to provide support and ongoing development opportunities.
* Manage training & development to ensure all Safety & Aquatic staff are adequately trained; monitor quality, gather program outcomes data, and measure results.
* Approve selected student employee timesheets and comply with campus/department student employee and payroll policies.
* Provide direct/ indirect supervision to a 20-hour-per-week graduate assistant.
* Provide regular performance feedback and opportunities for ongoing professional development with all direct reports.
* Work with the Coordinator, Student Personnel to adhere to all student personnel policies and procedures.

Assessment/Administrative Related Duties:

* Work with Associate Director - Programs & Assessment on overseeing assessments related to departmental learning outcomes and divisional initiatives.
* Assist the Associate Director - Facility Operations in the evaluation and formulation of policies, procedures, and long-range plans.
* Evaluate and assess special events hosted in the aquatics facilities and make recommendations for future events.
* Provide annual assessment data collection and reports to support the departmental assessment plan.
* Provide information annually and as needed to support departmental annual reports.
* Update monthly usage statistics for all related programs and report appropriately on a departmental log.
* Prepare a programmatic annual report complete with user data, student evaluations, interviews, and university collaboration efforts.
* Supervise campus recreation facilities and staff on designated evenings and weekends, as assigned.
* Serve on university committees, as assigned.
* Represent the department at various campus, division, and community functions, as assigned.
* Contribute to the accomplishment of Department goals and initiatives, as assigned.
* Perform other duties as assigned.

Fiscal Management:

* Provide budgetary oversight for all operations including student and non-student payroll, operational expenses, and programmatic revenue generation.
* Manage monthly payroll procedures for all student and non-student staff positions including timesheet approval, pay period budget logs, and monthly reporting.
* Monitor all expenses related to procurement card purchases, preventative maintenance, and third-party invoices.
* Work with the Assistant Director - Business and Guest Services to manage all programmatic fee collection and revenue generation for aquatics and safety programs within Fusion.
* Provide monthly, quarterly, and/or annual budget reports on all program area to the Associate Director - Business Operations.
* Provide annual budget requests and adhere to allocated funds for each fiscal year.

Required:

* Bachelor's degree from an accredited college or university.
* One year of professional work experience in athletics, recreational, or aquatic operation management (two years of GA experience will count as one year of professional experience).
* Demonstrated supervisory experience in managing a diverse aquatics and safety program including programming, facility management, and staffing preferably in a recreational setting (public, private, or university).
* Current ARC Lifeguarding and CPR-PR/AED/FA certifications.
* Current Instructor level certifications in ARC Lifeguarding and CPR-PR/AED/FA.
* Lifeguard Instructor Trainer certification or must be obtained within 180 days of employment.
* Aquatic Facility Operator or Certified Pool Operator with at least one year of direct hands-on experience with pool pump room equipment/systems.
* Strong computer skills for the processing of facility, fiscal, and personnel management.

Preferred:

* Master's degree in recreation, sport, leisure management, or a related field.
* Experience with Daktronics Timing system.
* Experience working in a collegiate recreation environment.
* Water Safety Instructor or Water Safety Instructor Trainer certification.
* Two years of experience in risk management as it relates to recreational/aquatics facility operations.
* Two years of experience in development and oversight of facility/aquatic operation and personnel budgets.
* Two years of experience in the successful development of students or staff.
* Leadership within a campus recreation department or other related programs.
* Excellent Customer Service
* Sustained involvement in NIRSA or other professional association.
* Possess current American Red Cross Lifeguard Instructor Trainer (LGIT) certification.