Federal Programs Coordinator

Position Information

Classification Title Public Service Professional AD FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

* A bachelor's degree in a related field is required. However, candidates with equivalent directly related experience or a comparable combination of education and experience willalso be considered.
* Experience in grants management or familiarity with federal programs and highereducation is desirable.

Position Summary

This is a professional position in the College of Agricultural and Environmental Sciences (CAES) Business Services Department, working in collaboration with the Accountability and Reporting Manager and other CAES faculty and staff to support the University's tripartite mission. The role involves a variety of administrative tasks, including tracking and maintaining detailed records for CAES Capacity Projects, managing proposal and report reviews, coordinating project workflows and processes, and overseeing federal program compliance. The individual is responsible for building strong relationships with faculty and administration, maintaining accurate project documentation, creating comprehensive reports, and providing technical support for project-related tasks. This role also ensures efficient coordination with CAES departments and external partners, while actively contributing to continuous process improvement and offering guidance on federal project processes, deadlines, and requirements. The employee may also participate in and lead training events, offering help desk support and administrative assistance as needed.

Knowledge, Skills, Abilities and/or Competencies

* Project Management and Data Analysis: Experience in project management, data analysis, and creating comprehensive reports. Skilled in managing complex workflows and coordinating multiple stakeholders while ensuring compliance.
* Strong Relationship-Building and Communication: Proficient in building and sustaining strong relationships with faculty and stakeholders. Skilled in writing and compiling clear and accurate project reports, and effectively communicating with diverse audiences.
* Problem-Solving and Process Improvement: Strong problem-solving skills with a proactive approach to identifying and resolving project-related issues, implementing solutions, and finding opportunities for process improvement.
* Technical Proficiency and Training: Competent in the use of Microsoft Suite, especially Excel, with the ability to create and provide training and help desk documentation.

Physical Demands

* Office and desk work.
* Effective communication to exchange information, make presentations, and communicate over the telephone and via video conferencing.
* Work in an office environment with frequent interruptions and irregularities in the work schedule.
* Driving as needed to perform job-related duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Project Administration

* Keep detailed and accurate records of all CAES Capacity Projects, including Hatch, Multistate, Smith-Lever, and Animal Health. Track project details, status, and milestones to ensure

compliance with regulations.
* In collaboration with the CAES leadership, faculty, and the Office of Marketing and Communications, facilitate the collection and review of CAES faculty Impact Statements.
* Build and sustain strong relationships with CAES faculty to ensure understanding of project significance, process familiarity, and commitment to timely project initiations and result reporting.
* In coordination with the Associate Dean of Research, department heads, and faculty, manage proposal and report reviews, ensure timely approvals, and maintain clear communication channels to support project success.
* Work with the Accountability and Reporting Manager to design and implement project processes and workflows to ensure efficiency and consistency across projects. Conduct regular reviews to identify opportunities for process improvement and implement best practices.

Percentage of time 70 Duties/Responsibilities

Reporting

* Assume responsibility for ensuring project details and results are accurately entered into their respective reporting systems, adhering to project guidelines, and meeting established deadlines.
* In collaboration with CAES leadership, faculty, and the Office of Marketing & Communications, assist with CAES faculty Impact Statement national database submissions.
* Be the primary creator and compiler of annual reports, including the NIFA Annual Report of Accomplishments and Plan of Work.
* Work closely with Fort Valley State University to coordinate the creation and submission of all joint reports.

Percentage of time 20 Duties/Responsibilities

Training and Support

* Serve as the subject matter expert on federal project processes, deadlines, and requirements, providing help desk support, training, and help documents to users.
* Attend webinars related to federal reporting, updating CAES staff, faculty, and internal documentation with updates as needed.
* Offer technical and administrative support to project teams and stakeholders. Assist with data collection, project documentation, and other administrative tasks to ensure project goals are met
* Under the guidance of the CAES Accountability and ReportingManager, assist programmatically with various accountabilityand reporting projects.
* Other duties assigned by the Accountability and Reporting Manager within the role's purpose and scope.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Julia Clark Recruitment Contact Email juliam91@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

* Cover Letter
* Resume/CV
* List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.