Executive Administrator

4 weeks ago

Bethesda, United States YRCI Full time
Founded in 2001, YRCI is a leading professional services firm providing Human Capital, Acquisition Support and Financial Management Services to Government and Commercial customers nationwide. At YRCI, collaborative people and innovative thinking are the driving force behind our growing success. We provide our employees a professional environment in which to find challenging, rewarding work and learning opportunities to allow them to flourish.

Professionals Driven by Excellence | Career Growth & Development | Collaboration & Innovation

These are the driving forces that make YRCI more than just your next job. Let's build your career together.

Job Title

Executive Administrator

Location

Bethesda, MD US (Primary)

Job Type

Full-time

Position Benefits

As an employee of YRCI working full-time, you are eligible for an attractive benefits package including medical, dental, vision, life, short-term and long-term disability insurance, 401(k) retirement plan with a defined company match, flexible spending accounts, flexible work schedules, tuition and professional development reimbursement programs, 11 paid holidays, paid time off that accrues beginning your first day of work, and a number of supplemental plans. Eligibility begins on YOUR VERY FIRST DAY OF EMPLOYMENT.

Exemption Type

Exempt

Education

High School Diploma

Job Description

YRCI does not enforce a vaccination requirement for our employees. For client-site positions, Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
  • The Executive Administrator will assist in managing and coordinating the administrative and secretarial work in support of a Senior Executive to include:
    • Manage calendars and arrange meetings and conferences, to include schedule coordination with internal and external parties, technology setup, meeting material preparation, room setup, and other logistics.
    • Assist with time management to ensure the Director and Deputy Director's meetings end in a timely manner and they have necessary travel time when applicable.
    • Ensure materials are received one business day in advance of all meetings and organized in the appropriate binder and folder.
    • Organize meeting materials for long-term reference in folders and binders by topic or as desired by the Director and Deputy Director.
    • Receive telephone calls and visitors, ascertains nature of calls and visits, and provides direct assistance or refers to appropriate person.
    • Screen incoming mail, sorts and distributes to appropriate individual and office for action.
    • Inform the Director and Deputy Director direct reports and subordinate organizations on needed actions, reports, or projects.
    • Manage timely submission of required information for both short-term and long-term requests on behalf of the Director and Deputy Director.
    • Conduct data entry and management, clerical, and administrative support, performing standard office procedures.
    • Interact with Office of Human Resources (OHR) and Agency personnel on administrative matters.
    • Receive important and sensitive documents from partners across OHR and Agency-wide; maintain a log of current status; review for completeness; route for signature; and ensure deadlines are met.
    • Review outgoing correspondence submitted for executive signature to ensure completeness; learn and work within Agency systems and policies.
    • Prepare and maintain systems, programming and operations documentation, procedures and methods, including user reference manuals Standard Operating Procedures (SOPs).
    • Assist in property, purchasing, and space management as it relates to the Front Office; provide HR supply management.
    • Prepare new and edit existing communications, reports, presentations, and spreadsheets on behalf of the Director and Deputy Director.

Job Requirements

  • Three (3) years of Federal HR experience, at least two (2) of which must be Executive Administrative experience supporting a Senior Manager or Executive; a college degree may be substituted for 1 year of non-specialized experience.
  • Proven administrative skills and experience with HR automated systems.
  • Proficient communication and administrative skills to perform executive support and office management duties.
  • Exceptional verbal and written communication skills.
  • Must be able to independently juggle multiple activities coming from a variety of people, working with leadership to get input in prioritization but keeping everything moving forward without requiring significant direction.
  • Must have strong attention to detail and great flexibility in responding to changing priorities.
  • Must have the highest standards of customer service and be able to maintain a professional working relationship with all members of the office.
  • Skills in Microsoft Word, Outlook, Excel, and PowerPoint must be high.
  • Must possess experience maintaining office supply inventory.
  • Knowledge of Federal HR terminology, operations, procedures, and requirements is preferred.

We employ people who are driven by excellence, committed to integrity, and inspired by opportunities to achieve positive results.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. YRCI is an E-Verify employer. As a contractor and subcontractor, YRCI shall abide by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. No sponsorship is available for this position.

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