Onboarding Operations Associate

3 weeks ago

Tempe, United States TEKsystems Full time

Overview

About TEKsystems and TEKsystems Global Services

We're TEKsystems. We accelerate business transformation for our customers. We bring real-world expertise to solve complex technology, business and talent challenges-across the globe. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change. We're building tomorrow by delivering business outcomes and driving positive impacts in our global communities. TEKsystems is an Allegis Group company.

Job Summary:

The Onboarding Operations Associate is responsible for ensuring our customers - including but not limited to contract employees, clients, program offices, and alternative delivery teams - receive superior post-offer screening support as well as on-boarding and off-boarding support.

THIS IS AN ON-SITE POSITION. LOOKING TO HIRE FOR END OF MARCH.

Responsibilities

Key Responsibilies:

Candidate process and pre-start documents

* Provide world class customer service in every interaction to ensure a quality candidate experience
* Receive and review onboarding trigger (ESF, SIF, or other forms)
* Communicate all pre-employment screen requirements to the CSA, and coordinate contractor orientations, I9s, and other local onboarding requirements with the local field office
* Ensure all potential contract employees adhere to pre-employment screen guidelines and are removed from the process if they are not compliant
* Enter and manage background, drug testing and medical screening process for contractors
* Manage the HR folder process to ensure onboarding paperwork is completely in a timely manner
* Emphasize usage of Direct Deposit or electronic deposit and CashPay to all contractors and clients
* Provide pre-employment documents and screen requirements to the candidate for review and signature

Client requirements management

* Ensure client pre-employment requirements, forms, policies, and documents with regard to onboarding are kept current and validated with Compliance departments.
* Manage client requirements for the onboarding packet (e.g. authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start

Candidate data and lifecycle management

* Ensure that candidate information is set up in the system and appropriate provisioning is complete (security, email accounts, asset re-allocation for job/position changes)
* Ensure accurate and timely entry of candidate data, onboarding process updates, and all other required documentation within the onboarding and compliance process
* Document all candidate/contractor touchpoints and communicate updates in a timely manner

Compliance and issue resolution

* Support issue resolution with regards to the Onboarding process, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups with a goal of ensuring customer satisfaction and timeliness

Candidate off-boarding

* Manage and communicate off-boarding requirements
* Manage candidate off boarding, including termination notification, completion of unemployment data, meetings and hearings

Qualifications

Competencies:

* Ability to prioritize, organize, problem solve and meet deadlines and goals
* Ability to communicate effectively and provide follow up
* Capability of working in a team oriented environment that is fair, open and honest
* Thorough knowledge of business policies and human resource practices
* Excellent written/oral communication and interpersonal skills
* Strong decision making ability
* Integrity and ability to maintain confidentiality and personal credibility
* Ability to tackle complex issues and develop innovative, practical solutions
* Understanding of the Allegis organization; context, complexity, dynamics, key issues and driver
* Understanding

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