Accounting Assistant
3 weeks ago
Northern Illinois University Intercollegiate Athletics is hiring an AccountingAssistant for the Athletics Business Office. This position is full-time with benefits and will report directly to the Associate Athletic Director for the Athletics Business Office (ABO).
Position Summary
Under the general supervision of the Associate Athletic Director, this position will maintain fiscal records, process related paperwork and assist in compiling reports for assigned areas and cost centers.
Essential Duties and Responsibilities
Fiscal Reconciliations
* Responsible for quarterly reconciliation of assigned cost centers.
* Examines accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
* Includes regularly scheduled meetings with assigned sports/units supervisor/head coach, sport administrator, Associate AD/ABO, and the Sr. Associate AD/HR and Finance Administration as required.
Purchase Orders & Invoice Payments
* Responsible for Purchase Order submissions for assigned cost centers.
* Liaison to Accounts Payable, Procurement, and Office of General Council as required.
* Responsible for OnBase invoice processing of assigned cost centers.
Expense Reimbursements
* Responsible for travel expense reimbursements, including the review of submissions and executing the sign off process.
* Follow up with staff to complete the travel reconciliations.
* Upon presentation of receipts and pertinent data from traveler, obtain authorized signatures and forward in a timely fashion in order to assure proper deadlines are met in the general accounting office and clearance of outstanding obligations in cost centers.
* Review vouchers for team travel and recruiting when appropriate.
* Create check requests for NIU Athletics employee's personal reimbursements.
Departmental Needs
* Other duties as assigned to include filing, cash handling of $1,000 - $5,000 monthly, and greeting office patrons.
Transportation Requests
* Responsible for transportation requests for assigned sports working with NIU Transportation, as required, to process requests and follow up with staff to complete or reconcile any issues that arise.
Minimum Required Qualifications (Civil Service)
* High school diploma or equivalent.
* Any one or combination totaling one (1) year (12 months) from the categories below:
* Course work in accounting, as measured by the following conversion table or its proportional equivalent:
* 6 semester hours equals one (1) year (12 months)
* Course work in any discipline as measured by the following conversion table or its proportional equivalent:
* 30 semester hours equals one (1) year (12 months)
* Work experience in bookkeeping, office support, or closely related experience.
Knowledge, Skills, and Abilities (KSAs) (Civil Service)
* Knowledge of the application of basic bookkeeping methods and procedures.
* Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures;
* Skill in active listening and critical thinking.
* Skill in time management.
* Ability to communicate effectively as appropriate for the needs of the audience.
* Ability to compare numbers and detect errors efficiently.
* Ability to compile complex financial information.
* Ability to make computations with speed and accuracy.
* Ability to work independently and exercise good judgment.
* Ability to make decisions in accordance with university and departmental policies, rules, and regulations.
Specialty Factors (Civil Service)
None
Preferred Qualifications (Civil Service)
Minimum one (1) year accounting experience, preferably with a DI, DII, or DII institution.
Minimum Required Qualifications (SPS)
N/A
Additional Requirements (SPS)
N/A
Preferred Qualifications (SPS)
N/A
Physical demands/requirements
* General office requirements
* Long periods of time seated
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