Administrative Secretary

4 weeks ago

Peoria, United States Carle Foundation Hospital Full time

* Acts as the front door and receptionist for the unit/facility, promoting positive relationships Greets visitors, physicians, patients, and staff promptly in a courteous, friendly, and receptive manner Ensures that safety and privacy of patients and staff are top priority by monitoring closed circuit television cameras and allowing only appropriate individuals access into the unit/facilityDemonstrates thorough knowledge of HIPAA through actions such as asking visitors to sign-in, checking patient releases, etc. Displays warmth, concern and respect for those seeking assistance Answers telephone timely, professionally, identifying unit, name, and title Establishes positive working relationships with other hospital departments and personnel Knowledgeable and respectful of the roles other ancillary department personnel have in delivering patient care Communication with others is professional and respectful Alerts staff to walk-in assessments in a discreet and expedient manner Keeps reception area organized and neat Prioritizes and accurately channels incoming and outgoing information
* Utilizes Technology accurately and efficiently Skillfully and professionally answers incoming calls, transferring, coordinating and conferencing callers accordingly Uses overhead paging system for emergent and non-emergent situations adhering to unit/facility policies Enters and scans patient documents into EMR system Establishes and coordinates patient specimen drops within specialized laboratory software system, including setting up weekly drop lists, printing patient labels, and packaging specimens for UPS pickup Prepares and enters survey and other assorted data into various spreadsheets for daily and monthly reports Monitors and modifies Assessment Schedule, reporting no-shows for future follow-up Acts as a super-user for the EMR system, assisting coworkers as needed Registers, admits, discharges, and schedules patients using EMR system Understands and is knowledgeable of computer downtime procedures Enters, modifies, and corrects patient changes as appropriate Prints/copies materials for office staff as requested Proficiently operates and is able to trouble-shoot fax machine and printer
* Performs activities efficiently and accurately to facilitate quality patient care and to ensure a safe and efficiently operating unit Accurately utilizes supply ordering, seeking to promote efficient and cost-effective measures wherever possible Responds appropriately to unit emergencies and alertsFile/scans reports from printer/fax Maintains flexibility and is able to adapt to rapidly changing environment and work volume Attends and participates in daily safety huddles Attends and participates in unit committees, staff meetings (i.e., unit secretary meetings, meetings with CEO, benefits committee meetings) Submits work orders for repairs or cleaning of unit/facility as needed Adheres to Hand washing policy May act as backup to Office Coordinator for medical records requests May act as a backup to the Intake Coordinator for callers requesting services, filling out intake data sheets and passing the information on to the appropriate personnel Performs extra duties as requested

To facilitate the activities of the unit/facility through the effective performance of receptionist, transcriptionist, and clerical processes. Acts as the front door to the unit/facility, managing information, and connecting physicians, staff, patients, and visitors with appropriate resources. May also fill some duties of a Program Technician.

  • 23/24 SY - Administrative Secretary to Assistant Principal (Athletics)

    2 weeks ago

    Peoria, United States Peoria Unified School District Full time

    Position Title: Administrative Secretary to Assistant Principals Department: Varies according to assignment Supervisor: Director or Administrator Term of Employment: 12 months Salary Classification: 10 Job Summary: Performs a variety of standard clerical duties and secretarial support functions for department or school site administration and assigned...

  • 23/24 SY - Administrative Secretary to Assistant Principal (Athletics)

    2 days ago

    Peoria, United States Peoria Unified School District Full time

    Position Title: Administrative Secretary to Assistant Principals Department: Varies according to assignment Supervisor: Director or Administrator Term of Employment: 12 months Salary Classification: 10 Job Summary: Performs a variety of standard clerical duties and secretarial support functions for department or school site administration and assigned...

  • Administrative Secretary

    2 days ago

    Peoria, United States Carle Health Full time

    Department: Pharmacy - CMH - Entity: Peoria Service Area - Job Category: Clerical/Admin - Employment Type: Part - Time - Job ID: 42683 - Experience Required: 1 - 3 Years - Education Required: Not Indicated - Shift: Day - Location: Peoria, IL - Usual Schedule: Four half days - On Call Requirements: No - Work Location: Methodist Medical Center - Weekend...

  • Administration Assistant

    1 month ago

    Peoria, United States Jomax Full time

    Job DescriptionJob DescriptionWe are a boutique collection agency specializing in commercial surety collections looking for a full time administrative assistant (Monday to Friday 8:30am. to 5:00pm.) to join our small, but mighty team!Primary Responsibilities Include:Answer phones, take messages and redirect callsGreet visitorsMaintain office suppliesProcess...

  • Administration Assistant

    2 days ago

    Peoria, United States Jomax Full time

    Job DescriptionJob DescriptionWe are a boutique collection agency specializing in commercial surety collections looking for a full time administrative assistant (Monday to Friday 8:30am. to 5:00pm.) to join our small, but mighty team!Primary Responsibilities Include:Answer phones, take messages and redirect callsGreet visitorsMaintain office suppliesProcess...

  • Administrative County Board Assistant

    1 week ago

    Peoria, United States Peoria County Full time

    Job Description Summary Provides secretarial and administrative support to the County Board, County Administrator, and County Board Chairperson. Takes and transcribes proceedings of County Board committee meetings and various hearings. Also serves as a liaison between the County Board and other governmental entities, the public, outside agencies and County...

  • HR Administrative Assistant

    2 days ago

    Peoria, United States Sierra Winds Full time

    Post job openings on bulletin boards, company website, online advertising, and various job service agencies. - Assist new employees with completion of legal and confidential paperwork required by state and federal employment laws, including data entry into the Employment Eligibility Verification Program (E-Verify) and the AZ New Hire reporting system. -...

  • Executive Assistant

    1 week ago

    Peoria, United States OSF HealthCare Full time

    Overview: - Expected pay for this position is $24.61 - $28.96/hour. Actual pay will be determined by experience, skills and internal equity.***: The Executive Assistant provides administrative support to an OSF executive leader. Maintains the executive leader(s) calendar, schedules appointments, resolves scheduling conflicts and makes travel arrangements....

  • Elementary School Registrar

    2 weeks ago

    Peoria, United States Peoria Unified School District Full time

    Position Title: Elementary School Registrar Department: K-12 Academic Services Supervisor: Site Administrators Term of Employment: 10.5 months Salary Classification: 8 Job Summary: Ultimately responsible for integrity, accuracy and completeness of the student data. Responsible for work in the registration and transfer of students and in preparation and...

  • Elementary School Registrar

    2 days ago

    Peoria, United States Peoria Unified School District Full time

    Position Title: Elementary School Registrar Department: K-12 Academic Services Supervisor: Site Administrators Term of Employment: 10.5 months Salary Classification: 8 Job Summary: Ultimately responsible for integrity, accuracy and completeness of the student data. Responsible for work in the registration and transfer of students and in preparation and...

  • Office Assistant/bookkeeper

    2 weeks ago

    Peoria, United States CT Gabbert Remodeling and Construction Full time

    If you are an outgoing, organized, and energetic individual looking for an opportunity to join one of Peoria’s finest remodeling companies, look no further. C.T. Gabbert Remodeling and Construction has been in business for 46 years and our future is strong. We are looking to add another key piece to our team! An Office Assistant/ Bookkeeper’s duties...

  • Customer Care Coordinator

    6 days ago

    Peoria, United States American Red Cross Full time

    By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? **** As a condition of employment with American Red Cross, you are required to provide proof that you are fully vaccinated for COVID 19 or qualify for...