Administrative Clerk

Job Title:

Administrative Clerk

Physical Location:

Kent Campus - Kent, OH

Salary:

$15.88

Basic Function:

Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor.

Additional Basic Function - if applicable:

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following:

Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g., representatives of agencies, professional contacts, etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems.

Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.

Compiles information for reports disseminated within and outside the University.

Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests.

Provides clerical support for programs and projects; prepares and processes forms; maintains files.

May train and direct student or temporary employees; may participate in training new employees.

Performs related duties as required.

Additional Examples of Duties - if applicable:

Minimum Qualifications:

High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting.

License/Certification:

Licenses and/or certifications related to a specialized area (e.g., aviation), if required by position.

Knowledge Of:

Bookkeeping/accounting procedures and terminology, if required by position

Office practices and procedures

Standard procedures for alphanumeric filing

Specific software may be preferred

Skill In:

Written communication (e.g., to compose reports, correspondence and memos)

Keyboarding (i.e., 35 net words per minute), if required by position

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions)

Public speaking, if required by position

Ability To:

Gather, collate, and classify information according to established method

Define problems, collect data, and draw valid conclusions

Apply policies and procedures

Resolve problems independently and make decisions

Read and comprehend a variety of written material

Operate various office equipment (e.g., computer, calculator, copier, etc.)

Utilize Microsoft Office Suite

Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)

Learn and utilize specific software applications

Manage time effectively and set priorities

Preferred Qualifications - if applicable:

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:

Working Schedule:

Monday through Friday, 11:00 a.m. to 4:30 p.m.; however, schedule may vary to meet departmental needs.

Additional Information:

Must pass a security check.

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences, and are inclusive, welcoming, respectful and kind.

For official job descriptions, visit www.kent.edu/hr.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.