Administrative Assistant to the VP of Academic Affairs

3 weeks ago

Albemarle County, United States State of Virginia Full time

Title: Administrative Assistant to the VP of Academic Affairs & Workforce Development

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Nonexempt

Hiring Range: $43,000 to $47,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. Our scenic campus is located in Albemarle County, Virginia. We are one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS).

Administrative Assistant

Vice President of Academic Affairs and Workforce Development

The Administrative Assistant provides high-level administrative support to the Vice President of Academic Affairs and Workforce Development. This role involves managing a wide range of administrative support tasks to ensure the efficient operation of the Vice President's office. This individual plays a crucial role in maintaining effective communication and coordination within the college community and with external stakeholders, contributing significantly to organizational excellence.

Key Responsibilities:

* Performs complex administrative and support duties of the office; initiates and exercises independent judgment in the application and follow through of administrative decisions; accurately interprets College policies, procedures, standards, and requirements; establishes and maintains contact with college and other agency personnel; maintains confidentiality regarding all matters of the office.
* Serves as a liaison to administrative support staff in departments/academic divisions overseen by the Vice President; provides assistance and support to division administrative assistants when needed.
* Coordinates and schedules various appointments and meetings; makes travel arrangements; reserves facilities for meetings; maintain and coordinate the Vice President's calendar; prepares and disseminates calendar of events.
* Assists the Vice President with maintaining and updating the College Catalog with curricular and policy changes. Assists with the creation, implementation and updating of academic manuals, documents, policies, and division-specific websites as needed, assuring web accessibility standards are met.
* Maintains faculty information about multi-year appointments, promotion, leaves of absence, and sabbaticals. Provides support to the Teaching Ad Hoc Promotions Committee, Academic Leadership Council, curriculum advisory committee, and other committees as assigned.
* Prepares the academic calendar and exam schedule each semester. Creates the term and academic session information before each semester. Maintains online room reservations for instruction classrooms. Supports the Vice President in course scheduling, including room and section optimization; support shared services distance learning (SSDL) processes as needed.
* Responsible for purchasing (including use of procurement card), coordinating budgets, tracking, and reconciliation of purchasing logs and statements.
* Develops, supports, and implements special projects as assigned including but not limited to institutional and/or program accreditation reviews, annual program reviews, Frank Friedman Center for Excellence in Teaching and Learning, and the Higher Education in Prison program.
* Coordinates division-specific event and provides support for collegewide activities and events, such as commencement and student awards ceremonies.

Benefits include:

* Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
* Generous leave benefits
* Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Posting will close once a candidate is identified.

Minimum Qualifications:

* Extensive experience in an administrative support position.
* Ability to review and interpret varied, substantial, and complex information.
* Ability to make independent judgments on priorities in scheduling work assignments.
* Ability to deal with sensitive and confidential issues with a high degree of discretion and judgment.
* Exhibits excellent oral, written, and interpersonal communication with internal and external constituents.
* Effective analytical and critical thinking skills.
* Knowledge of software programs including Microsoft Word, Outlook, PowerPoint, Excel, Access; willingness to learn and utilize new technology such as Navigate and Ad Astra.
* Effective organizational skills to ensure timely progress on multiple simultaneous tasks.
* Excellent customer service skills and experience in a forward-facing customer service role.
* Ability to work with people from diverse backgrounds, interests, and abilities.

Preferred Qualifications:

* Experience with applications such as PeopleSoft, Navigate, Ad Astra, and Virginia Community College System procurement (eVA).

  • Administrative Assistant to VP/ HR Generalist

    4 weeks ago

    Sumter County, United States State of South Carolina Full time

    Manage the hiring process of all temporary employees, including processing all contracts in a timely manner, setting up all temporary employees into the HRIS system, maintaining temporary employees personnel files, sending out appropriate memos rega HR Generalist, Administrative Assistant, VP, Administrative, Vice President, HRIS

  • Academic Coach

    4 weeks ago

    Albemarle County, United States State of Virginia Full time

    Title: Academic Coach Agency: Piedmont Virginia Community College Location: Albemarle - 003 FLSA: Nonexempt Hiring Range: $16.87/hour Full Time or Part Time: Part Time Additional Detail Job Description: Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally...

  • Administrative Assistant

    4 weeks ago

    Albemarle, United States Premier Services of Carolina, Inc. Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insuranceVision insuranceABOUT USPremier Service of Carolina, Inc. is a non-hospital inpatient Psychiatric Residential Treatment Facility (PRTF) providing services for children and adolescents ages 7-17 who have mental health needs and developmental disabilities.Our mission is to provide the...

  • Administrative Assistant

    4 weeks ago

    Albemarle, United States Premier Services of Carolina, Inc. Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insuranceVision insuranceABOUT USPremier Service of Carolina, Inc. is a non-hospital inpatient Psychiatric Residential Treatment Facility (PRTF) providing services for children and adolescents ages 7-17 who have mental health needs and developmental disabilities.Our mission is to provide the...

  • Administrative Assistant

    4 weeks ago

    Albemarle, United States Premier Services of Carolina, Inc. Full time

    Benefits: Dental insurance Health insurance Vision insurance ABOUT USPremier Service of Carolina, Inc. is a non-hospital inpatient Psychiatric Residential Treatment Facility (PRTF) providing services for children and adolescents ages 7-17 who have mental health needs and developmental disabilities.Our mission is to provide the highest...

  • Advanced Medical Support Assistant

    3 weeks ago

    Durham County, United States Department Of Veterans Affairs Full time

    Summary **This announcement is also for clinics within the Durham VAHCS including Raleigh 1&2, Greenville N.C.** The Advanced MSA, provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model. Work...

  • Student Affairs Specialist

    1 month ago

    Effingham County, United States GeorgiaGov Full time

    Savannah Technical College is seeking a well-organized professional to serve as the Student Affairs Specialist. The Student Affairs Specialist is responsible for performing specialized duties in support of student affairs functions. This position will be based at the Effingham Campus, but may require travel to other Savannah Technical College campus...

  • Vice President, Student Affairs and Enrollment Management

    5 days ago

    Claiborne County, United States InsideHigherEd Full time

    Job Title:Vice President, Student Affairs and Enrollment ManagementFLSA Status:ExemptPosted Salary Range:Commensurate with experienceEmployment Status:Full TimeDepartment:Office of the PresidentJob Summary:The incumbent is responsible for program development, financial management and personnel administration for all student affairs functions.Knowledge Skills...

  • Administrative Assistant to The Facilities

    5 days ago

    Albemarle County, VA, United States Piedmont Virginia Community College Full time

    **Title**:Administrative Assistant to the Facilities Department **Agency**:Piedmont Virginia Community College **Location**:Albemarle - 003 **FLSA**:Nonexempt **Hiring Range**:$17.95 per hour **Full Time or Part Time**:Part Time Additional Detail Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education...

  • Office Assistant

    3 days ago

    Sacramento County, CA, United States Department of Consumer Affairs Full time

    Under the supervision of the Staff Services Manager I, the Office Assistant (G) is responsible for performing clerical functions within the Board’s enforcement program. This includes providing clerical support to the unit by updating records, opening mail, copying, scanning, filing, mailing documents, and organizing and maintaining the Board's electronic...

  • C2C Academic Coach

    5 days ago

    Claiborne County, United States InsideHigherEd Full time

    Job Title:C2C Academic CoachFLSA Status:Salaried Non ExemptEmployment Status:Full TimeDepartment:School of Education & PsychologyJob Summary:The incumbent helps Complete 2 Compete (C2C) students developskills, behaviors, and habits that contribute to college success. Theseinclude academic and career goal setting, learning strategies, timemanagement and...

  • Senior Administrative Assistant

    3 weeks ago

    Montgomery County, United States Corporate Full time

    JOB SUMMARYPrimary responsibility is to provide day-to-day administrative support to multiple teams across Global Finance, primarily FCC, FABS, BPG and BPO Governance. This role will support the Vice Presidents, their direct reports, and the team (including remote-based associates) in support of the department’s objectives. She/he will ensure proper...

  • Associate Personnel Analyst

    1 week ago

    Sacramento County, CA, United States Department of Consumer Affairs Full time

    Under the supervision of the Administrative Resources Unit (ARU), Staff Services Manager I (SSM I), the Associate Personnel Analyst (APA) and/or Staff Services Analyst (SSA) is responsible for drafting Office of Human Resources (OHR) policies, procedures and training, completing and tracking contracts and purchase orders, and providing other administrative...

  • Dean, University Libraries

    5 days ago

    Claiborne County, United States InsideHigherEd Full time

    Job Title:Dean, University LibrariesFLSA Status:ExemptPosted Salary Range:$90,000Employment Status:Full TimeDepartment:Academic Affairs DepartmentJob Summary:The incumbent serves as the chief administrator for University Libraries, providing leadership in defining and communicating the role of University Libraries as the center of excellence. He/she is...

  • Gal District Administrator

    3 days ago

    Alamance County, NC, United States North Carolina Administrative Office of the Courts Full time

    **Description of Work**: **SALARY GRADE**: Grade 22 The GAL District Administrator directs, manages, and supervises the Guardian ad Litem (GAL) program in Judicial District 17 (Alamance County). The GAL program provides advocacy services to abused and neglected children through the paired representation of citizen volunteer advocates and attorneys in the...

  • Office Technician

    1 day ago

    Sacramento County, CA, United States Department of Consumer Affairs Full time

    We are looking for an enthusiastic and motivated individual to join our team. - Under the direction of the Staff Services Manager (SSM) I and with support from an analyst, the Office Technician provides administrative support to the Bureau. Primary job duties include processing incoming payments, answering general Bureau calls, greeting visitors and...

  • Staff Services Analyst

    1 day ago

    Sacramento County, CA, United States Department of Veterans Affairs Full time

    This is an exciting opportunity to join our team at the California Department of Veterans Affairs (CalVet), where we proudly serve California’s 1.6 million veterans. We advocate with purpose and passion every day for our state’s veterans and their families and connect them to their earned benefits. We offer a range of services, from our network of...

  • Staff Services Analyst

    1 week ago

    Sacramento County, CA, United States Department of Consumer Affairs Full time

    In all job functions, employees are responsible for creating an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Employees are expected to provide all members of the public equitable services and treatment, collaborate with underserved communities and tribal...

  • Business Service Officer Ii

    1 week ago

    Sacramento County, CA, United States Department of Consumer Affairs Full time

    Under direction of the Staff Services Manager (SSM) II, the Business Service Officer (BSO) II (Supervisor), plans, supervises, and directs the activities of the Operational Resources Unit, which is comprised of the Mail Operations and Distribution Services (MODS) team, the Records Imaging Services (RIS) team, and Cashier Courier Services (CCS) team. The BSO...

  • Accounting Officer

    3 days ago

    Sacramento County, CA, United States Department of Consumer Affairs Full time

    Under the general supervision from the Senior Accounting Officer Supervisor (SAO) (Sup), the incumbent is responsible to perform professional accounting duties in the establishment, maintenance and reporting financial activities relating to the Department’s Travel Unit. In all job functions, employees are responsible for creating an inclusive, safe, and...