Sponsored Project Administrator

3 weeks ago

Pittsburgh, United States Carnegie Mellon University Full time

We are seeking a Sponsored Project Administrator and Accounting Assistant who will work closely with our faculty and staff to oversee and manage the lifecycle of various projects. This will include pre-award consultation, interpretation and communication of requirements both institutional and external, budget development, preparation of proposal forms, project submissions and reporting support for four areas:

* The University Libraries
* The Integrated Design, Arts, and Technology (IDeATe) program
* The Entertainment Technology Center (ETC) program and
* The CMU Sustainability Initiative.

The Sponsored Projects Administrator will manage gifts and grants funded by federal agencies, foundations, and corporations. They will work with the Dean, the leadership within each area, and closely with Principal Investigators on new and upcoming projects. This role will work very closely with multiple units on campus including but not limited to the Office of Sponsored Programs (OSP), Sponsored Projects Accounting (SPA), Office of Research Integrity and Compliance (ORIC), and other departments and offices. This role will also support the business offices in these areas by creating spending reports, purchase orders, and other financial transactions.

Core responsibilities include:

* Provide support in the preparation, often against short deadlines, of budgets and other financial documents for inclusion in grant and other funding proposals
* Serve as the liaison between PIs and the appropriate offices on campus throughout the lifecycle of a project (pre-award through post-award reporting)
* Guide PIs through research compliance and other regularly aspects of sponsored proposals
* Regularly provide accurate financial reports for sponsored projects
* Accurately track grants and contracts to ensure compliance with regulations and spending limits.
* Assist with the interpretation, implementation, development and reinforcement of departmental/university policies and procedures for program funding related to grants/gifts.
* Review sponsored project reconciliations and work with faculty to accurately close-out awards.
* Provide faculty members with various options and scenarios that can be used in a proposal's planning or execution of the project.
* Maintain open lines of communication with sponsors.
* Assist with procurement processes and transactions across each area.

Flexibility, excellence, and passion are vital qualities within UEIS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

* Excellent written and oral communication skills.
* Willingness and ability to understand and interpret university and government policies and procedures.
* High degree of technical proficiency using a variety of software and work productivity tools.
* Ability to work independently and prioritize deadlines, with exceptional attention to detail.
* A commitment to confidentiality and Diversity, Equity, and Inclusion in the workplace.

Qualifications:

Required

* Bachelor's Degree in accounting, finance, or related field
* Equivalent combination of education and/or experience may be considered.


* 1-2 years of research administration/accounting experience
* Similar work experience may be considered.



Preferred

* Three (3) years of related experience
* Prior experience with federal proposal development and awards administration
* CRA Certification

Requirements:

* Successful background check

Additional Information:

* Position is expected to be hybrid; some days required to be in the office.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees. Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization? Apply today

Location

Pittsburgh, PA

Job Function

Research Administration

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:

* Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.


* Click here to view a listing of employee benefits


* Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.


* Statement of Assurance

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