Office Support Executive

4 weeks ago

Meriden, United States Corpay One Full time

Your role

What you'll be doing

Corpay^ is currently looking to hire an Office Support Executive within the UK Office Support division. This position falls under our Epyx line of business based in Heath Farm, Meriden, UK.

This is a full-time permanent role working 5 days a week onsite. The working hours are Monday to Friday 8.00am to 4.30pm.

Key Accountabilities:

The primary purpose of your role at Epyx will be to assist with the day-to-day management of the Heath Farm premises, this consists of the following key areas:

Facilities:

* Managing and maintaining a sufficient level of office supplies. Including consumables, products, and stationery.


* Ensuring the property, with specific reference to communal areas, are kept clean/tidy.


* Assisting with postal deliveries and collections


* Liaising with suppliers, processing invoices/payments and managing office expenses



Reception:

* Meet/greet external visitors, signing them into the site and issuing/managing temporary security key fobs.


* Coordinate visitor arrival and collection with internal meeting hosts.


* Ensuring the Reception area is kept clean/tidy and to a high standard.



Meetings:

* Prepare meeting rooms in advance of all external visitor appointments.


* Coordinate orders for catering requirements and distribute to meetings.


* Help manage meeting room capacities and amendments.



Maintenance:

* Liaising with trades, contractors and suppliers to administer required works.


* Managing and scheduling annual reviews, as part of legal requirements


* Managing ad hoc emergencies



Health & Safety:

* Assist with the management and implementation of fire and first aid procedures and policies.


* Assist with risk management and assessments.


* Schedule annual reviews/tests, as part of legal requirements



Security & Compliance:

* Manage and process building access.


* Assist with annual audits, both internal & external


* Help to implement and enforce security measures across the Epyx business.


* Liaise with Corpay^ shared services to ensure Epyx is fully compliant with regulations.



Projects:

* Upon occasion you may be requested to be involved in ad hoc projects. You may be required to collaborate with other areas of the business to successfully implement specific requirements. You will be expected to be professional, organised and adaptable.



Social Media:

* Manage the content of the Epyx Heath Farm Facebook & Instagram accounts, ensuring it is consistent, relevant and engaging.



What we're looking for:

* Strong administrative and IT literacy skills (including Excel, Word & Power point)


* Event management experience


* Understanding of H&S and security regulations


* Excellent communication and organisation skills


* Professional approach


* A positive, can-do attitude.


* Manages well under pressure.


* Ability to work and deliver in a fast-paced environment.


* A reliable, adaptable and outgoing individual



The rewards we'll give you:

* 4 X Life insurance


* Pension scheme 5% employer contribution


* Private Healthcare


* 25 days Holiday (plus Holiday Buy/Sell)


* Access to benefits portal


* Access to LinkedIn learning



#INDINT

About Corpay

Corpay is a global technology organisation that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.

All offers of employment made by Corpay (and its subsidiary companies) are subject to the successful completion of satisfactory pre-employment vetting by an independent supplier (Experian). This is in accordance with Corpay's Resourcing Policy and include employment referencing, identity, adverse financial, criminal and sanctions list checks. We do this to meet our legal and regulatory requirements.

Corpay is dedicated to encouraging a supportive and inclusive culture among our employees. It is within our best interest to promote diversity and eliminate discrimination in the workplace. We seek to ensure that all employees and job applicants are given equal opportunities.

Notice to Agency and Search Firm Representatives: Corpay will not accept unsolicited CV's from agencies and/or search firms for this job posting. Resumes submitted to any Corpay employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Corpay. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

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