Executive Assistant

3 weeks ago


Chicago, United States Clear Investment Group Full time
Company Overview

Clear Investment Group is a boutique real estate investment firm in Chicago specializing in rehabilitating and stabilizing distressed multi-family assets. We are based in Chicago, with portfolios across the Midwest, South, and Northeast. With a focus on acquiring distressed properties, we aim to improve communities by investing in local real estate. Our companies Core Values are:
  1. Get it Done 2. Ride the Wave 3. Add Value 4. Exhibit Passion
Job Title: Executive Assistant
Department: Executive Leadership
Reports to: CEO and CFO
Job Type: 100% work in office
Compensation and Benefits
  • Base Salary: $65,000 + based on experience
  • Eligible for year-end and performance bonuses
  • 401K
  • Health & dental insurance
  • Generous PTO policy
Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO and CFO. The ideal candidate will be proactive, resourceful, and capable of managing multiple tasks along with managing the daily appointments of the CEO and CFO. This role offers the opportunity to work closely with senior leadership and contribute to the success of our dynamic and fast-paced organization.

The ideal candidate is initiative-taking and drives projects through to completion. The ability to work in a fast-paced, high-stress environment is key, but so is a sense of camaraderie: our team values working collaboratively. We are looking for candidates who possess the qualities of an Ideal Team Player. We want someone who is Humble, Hungry, and Smart.

Humble - someone with experience who can learn and grow
Hungry - someone who wants drive results, create new standards and who constantly wants to improve
Smart - someone who is people and business smart and able to collaborate well with a diverse team of people

About you:
  • 5+ Years related experience
  • Proven experience as an executive assistant or similar role supporting C-level executives.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Strong communication skills, both written and verbal, with a keen attention to detail.
  • Has the ability to "drive" a project to the finish line
  • Highly proficient in Outlook, OneDrive, SharePoint, and Word; basic proficiency in Excel
  • Ability to maintain confidentiality and exercise sound judgment in all interactions.
  • Flexibility and adaptability to work in a fast-paced environment and manage multiple priorities.
  • Previous experience in the real estate industry is a plus but not required

Core Responsibilities:
Included but not limited to:

Key Responsibilities:
  • Act as the primary point of contact for the CEO and CFO, managing their schedule, appointments, and correspondence.
  • Oversee ad-hoc projects as assigned by CEO or CFO
  • Support communication, including voicemail and inbox triage / organization
  • Coordinate and prioritize meetings, conferences, and travel arrangements, ensuring all logistics are well-planned and executed seamlessly.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Conduct research and compile data to support the CEO in decision-making processes.
  • Assist in the preparation of board meetings, including agenda creation, documentation distribution, and meeting minutes.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Collaborate with other members of the executive team and provide support on special projects as required.
  • Assist with personal duties, as needed

  • Executive Assistant

    3 weeks ago


    Chicago, United States Gilbane Building Company Full time

    Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking an Executive Assistant to support the Business Unit Leader and Senior Executives in Chicago, Illinois. This role will sit primari Executive Assistant, Executive, Assistant, Operations, Training, Skills, Business Services


  • Chicago, United States The Chicago Lighthouse Full time

    Assist Executive Leadership Team and Operations Team with daily administrative tasks and confidential matters with independent judgment and minimal supervision; Performs complex and diverse administrative assistance duties for the Board of Directors Executive Assistant, Leadership, Executive, Operations, Assistant, Administrative, Business Services

  • Executive Assistant

    7 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A prominent market research company in the Chicago Loop is seeking an experienced, detailed, and confident Executive Assistant to provide support to the Executive Sales team, as well as other executives. The Executive Assistant will be responsible for providing complete administrative, project, and operational support to multiple members of the Executive...

  • Executive Assistant

    3 weeks ago


    Chicago, United States sgsco Full time

    The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role wor Executive Assistant, Executive, Assistant, Project Management, Manufacturing, Business Services

  • Executive Assistant

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    3 weeks ago


    Chicago, United States Metropolitan Family Services Full time

    We are currently seeking a full-time Executive Assistant to join our Headquarters (HQ) Team! ESSENTIAL JOB FUNCTIONS: Represent the Office of the President of Metropolitan Family Services, focusing on customer service, researching, and resolving comp Executive Assistant, Executive, Assistant, President, Communications, Business Services, Staff

  • Executive Assistant

    2 weeks ago


    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    2 weeks ago


    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    3 weeks ago


    Chicago, United States Saint Anthony Hospital Full time

    # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # ## # # # # # # #Full Time# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # Bilingual Executive Assistant# # Position Purpose: To manage multiple executives# schedules and their work area consisting of administrative and executive support related tasks; work...

  • Executive Assistant

    2 days ago


    Chicago, United States Pattern Promotions Full time

    Job DescriptionJob DescriptionJoin Our Team at Pattern Promotions - Executive AssistantAbout Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we encourage our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation and are...

  • Executive Assistant

    3 weeks ago


    Chicago, United States CNA Financial Corp. Full time

    You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. We are looking for an Executive Assistant to support the SVP, Head of...

  • Executive Assistant

    3 weeks ago


    Chicago, United States ARCO Construction Company, Inc. Full time

    Calendar and meeting management; including scheduling and travel coordination. Conducting research and creating PowerPoint presentations on an as needed basis Manage communication and act as liaison between internal departments, Principals, and other Executive Assistant, Executive, Salesforce, Assistant, Construction, Business Services

  • Executive Assistant

    4 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Join the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...

  • Executive Assistant

    4 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Join the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...

  • Executive Assistant

    3 weeks ago


    Chicago, United States Lincoln International, LLC Full time

    Support a team of investment bankers Become knowledgeable of Lincolns business and understand how a merger and acquisition deal process works Heavy calendar management Making travel arrangements, both international and domestic using Concur Expense Executive Assistant, Executive, Salesforce, Assistant, Business Services

  • Executive Assistant

    1 month ago


    Chicago, United States El Milagro Inc. Full time

    Executive AssistantChicago, ILJob Details:Salary: $21/hrLevel: EntryJob Type: Full TimeScheduleDays: 5-day Work Week • Alternating Saturdays • Sundays offHours: Mon-Fri:10am-7pm • Sat: 8am-2pmPosition Summary:We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions...

  • Executive Assistant

    3 weeks ago


    Chicago, United States CNA Financial Corporation Full time

    May require dealing with sensitive legal, personnel and business information. Essential Duties & Responsibilities. Performs a combination of duties in accordance with departmental guidelines:Must be a self-starter who resolves problems and issues ind Executive Assistant, Executive, Business Operations, Skills, Assistant, Legal, Business Services, Insurance

  • Executive Assistant

    3 weeks ago


    Chicago, United States ARCO Construction Company, Inc. Full time

    Travel coordination Calendar and meeting management Records management and document control Event registration and planning Client relations (gifts, events etc.) Data collection and entry in various systems, report building and system management Admi Executive Assistant, Executive, Assistant, Construction, Business Services, Management

  • Executive Assistant

    1 month ago


    Chicago, United States Saint Anthony Hospital Full time

    **About us** Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. Our work environment includes: - Modern office setting - Food provided - Modern office setting **Job Overview**: **Responsibilities**: - Manage multiple executive calendars, including scheduling meetings and appointments -...