Accounts Payable Specialist

2 weeks ago

Boca Raton, United States BlueTeam Restoration Full time

Accounts Payable Specialist - Private Sector - BlueTeam

We are…

BlueTeam is a U.S. based service provider specializing in commercial restoration, construction and roofing - both domestic and international - and our clients are the world's premier commercial portfolio owners and operators.

We are a turnkey provider for portfolio managers, owners, asset managers and operators, and we continue to grow our services to meet our clients' needs. Our continued expansion of services, unrelenting project performance and transparent billing practices have allowed BlueTeam to become and remain an industry leader for clients in the hospitality, senior care, multi-family, industrial and other commercial property sectors.

Join the exciting BlueTeam

The Accounts Payable Specialist functions in an administrative role in support of the Accounts Payable department, with a key focus on ensuring updated and consistent vendor contact listings, vendor trade contacts, and compliance.

The Accounts Payable Specialist functions as the key liaison between the vendors and the company on general compliance items, accurate contact lists, purchase order retention, and identifying the vendors by their respective trade and location. The AP Specialist will maintain excellent communication with all vendors and will build good relationships with both vendors and the field team.

What you'll do….

* Manage accounts payable using accounting software and other programs
* Handle accounts payable for separate entities and vendors
* Review invoices for appropriate documentation prior to processing be comparing purchase orders, prices, terms of payment and other charges
* Perform invoice and general-ledger data entry
* Generate Purchase Orders when necessary
* Responsible for correspondence in several email folders
* Establishing and maintaining relationships with new and existing vendors
* Conduct monthly vendor account reconciliation
* Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures
* Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling account reconciliation
* Assist in streamlining and improving the accounts payable process
* Perform other related duties and assignments as required

What you'll need…

* Associates Degree or equal years of experience in accounts payable administrative role; or 2-3 years of experience in accounts payable related to the construction and restoration industry; or equivalent combination of education and experience
* Ability to work independently and resolve issues
* Excellent communication skills both verbal and written
* Must be very tech savvy; able to operate in multiple database systems, excel spreadsheets, Outlook email, word documents, and others
* Able to multi-task in fast paced environment, is adaptable to rapid changes
* Excellent customer service approach to communications and interactions with others
* Must be detail oriented

What you'll get in return…

* Competitive Salary
* Full range of Benefits including Medical, Dental, Vision, Short Term Disability (STD), Long Term Disability (LTD), Supplemental and Voluntary Life Insurance, 401(K) with Employer Match and Paid Time Off (PTO)

About Blue Team:

BlueTeam's Mission is to cultivate and maintain mutually beneficial relationships with our clients. In order to accomplish that mission, BlueTeam strives to be mindful, respectful and understanding of our clients and their business needs.

Becoming valuable partners with our clients starts with building the best team possible: recruiting top talent, training them, supporting them, listening to them, and empowering them to help our clients solve their restoration, construction and roofing needs. BlueTeam is not just a "team" but a family based on our core values: integrity, transparency, and accountability.

We believe that with quality people and teamwork, we will achieve our goals of being a successful and well-structured profitable organization that will treat our clients fairly and with mutual respect, while recognizing our staff for their efforts and contributions.

BlueTeam is an Equal Opportunity Employer.

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