Operations Compliance Specialist

2 weeks ago

Newton, United States The RMR Group Full time

Overview

The Operations Compliance Specialist ensures the accuracy and compliance of all Service Contracts/Service Orders, Construction Contracts, Certificates of Insurance as well as the Building Engines - CMMS (Work Order) System control. The Operations Compliance Specialist will report to the Manager of Operations Compliance and will support a designated region including all Area and Satellite offices and must be able to work independently and across different teams. This person shall also work with the Operations Compliance Director as it relates to policies and procedures for contracts and insurance certificates.

Responsibilities

* Maintain Certificates of Insurance file (including all current and future COI's) for all tenants within the Region(s) in a consolidated data base (currently Building Engines)
* Audit Existing Tenant Certificates of Insurance against Lease Requirements to Ensure Compliance.
* Maintain Certificates of Insurance for all vendors within the Region on SharePoint and or Building Engines.
* Review all current and future Service Contracts and Service Orders for compliance with RMR Policies and Procedures including the necessary bidding and documentation guidelines.
* Maintain and administer all contracts and corresponding bid package documentation within the appropriate SharePoint system folders.
* In Instances of Non-Compliance, Revise and Request Compliant Documentation. Maintain records to show action taken to insure compliance (date and time of phone calls, e-mails, etc).
* Lead cross-collaboration with Asset Management, Legal and Lease Administration departments to resolve insurance or contract deficiencies with tenants and vendors
* Provide Property Managers with 90, 60 and 30 Day Notifications of Expiring Service Contracts and Service Orders.
* In conjunction with the Property Manager communicate with insurers regarding COI requirements to maintain compliance as required for leases and or contracts.
* Proactively manage the process to obtain and maintain Certificates of Insurance and request current Certificates in advance of expiration.
* Serve as the Point Person in the Region for policy and procedure guidance, training and resource material for Certificates of Insurance, contract bidding and reporting.
* Maintain a document detailing all COI and contract issues/resolution to include dates, phone calls, etc.
* Manage and maintain information required per company policy in the Building Engines CMMS system for the region.
* Run Building Engines CMMS reports for regional management team and analyze data/trends.
* Ensure regional cooperation and full compliance with Building Engines CMMS system.
* Administer special projects as needed.

Qualifications

* Bachelor's degree - Preferred course of study Business Administration, Real Estate, Insurance or Accounting.
* Two to four years' experience in the commercial Real Estate industry.
* Experience with contract and insurance administration and management preferable.
* Ability to work in a fast-paced, collaborative, and results driven environment.
* Exceptional verbal, written and organizational skills.
* Strong task follow-up skills necessary.
* Excellent client service orientation.
* Relationship Skills - Ability to communicate effectively and professionally, both oral and written with owners, tenants, vendors and coworkers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with RMR objectives.
* Organizational/Multi-Task Skills - Able to allocate one's time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; results oriented, detail oriented and accurate.
* Decision Making Skills - Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.
* Must have intermediate to advanced MS Word and Excel proficiencies.
* An assessment will be administered for computer and communication skills.

Company Overview

The RMR Group (Nasdaq: RMR) is a leading U.S. alternative asset management company, unique for its focus on commercial real estate (CRE) and related businesses. RMR's vertical integration is strengthened by over 1,100 real estate professionals in more than 30 offices nationwide who manage over $41 billion in assets under management and leverage more than 35 years of institutional experience in buying, selling, financing and operating CRE. RMR benefits from a scalable platform, a deep and experienced management team and a diversity of real estate strategies across its clients. RMR has been recognized by The Boston Globe as a "Top Place to Work", by the Environmental Protection Agency (EPA) as an "ENERGY STAR Partner of the Year" and ranked by the Building Owners and Managers Association (BOMA) as having one of the highest number of BOMA 360 designated properties in its portfolio. RMR is headquartered in Newton, MA and was founded in 1986.

RMR's mission is to create long term value for our clients by managing their investments and assets "like we own it" - an approach that consistently and repeatedly generates opportunities for all our employees, investors and stakeholders. We are guided by six core values:

* Integrity at Our Core.
* Perform Passionately and Effectively.
* Inspired Thinking.
* Like We Own It.
* Power of We.
* Mutual Respect.

Visit our website to learn more about what makes The RMR Group a rewarding place to build a career.

Follow RMR on LinkedIn, on Instagram @thermrgroup and on Twitter @The_RMR_Group.

The RMR Group is an equal opportunity employer. Qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here.

  • Operations Compliance Specialist

    1 month ago

    Newton, United States The RMR Group Full time

    The Operations Compliance Specialist ensures the accuracy and compliance of all Service Contracts/ Service Orders, Construction Contracts, Certificates of Insurance as well as the Building Engines - CMMS (Work Order) System control. The Operations Co Compliance Specialist, Operations, Compliance, Contracts, Specialist, Property Manager, Property Management,...

  • Operations Compliance Specialist

    1 week ago

    Newton, United States The RMR Group Full time

    Overview: The Operations Compliance Specialist ensures the accuracy and compliance of all Service Contracts/Service Orders, Construction Contracts, Certificates of Insurance as well as the Building Engines - CMMS (Work Order) System control. The Operations Compliance Specialist will report to the Manager of Operations Compliance and will support a designated...

  • Technical Specialist Ii

    1 week ago

    Newton, United States Environmental Health & Engineering, Inc. Full time

    **Technical Specialist II - Life Sciences** **Job Summary**: As a representative of EH&E's Life Sciences team, a Technical Specialist II will operate in facilities ranging from professional research laboratories to biopharmaceutical companies. The Technical Specialist II is the bedrock of daily operation at our client sites, sometime operating in teams or...

  • Accounts Receivable Specialist

    2 months ago

    Newton, United States Creative Financial Staffing (CFS) Full time

    Job DescriptionJob DescriptionCreative Financial Staffing has partnered with a family-owned real estate management company to identify an Accounts to join their growing team as an Accounts Receivable Specialist.Highlights of the Opportunity for Accounts Receivable Specialist:Property management company providing services for residential properties from...

  • Quality Support Specialist

    1 week ago

    Newton, United States NMC Health Full time

    Job DescriptionJob DescriptionThe Quality Support Specialist is responsible to assist, as directed, with the performance of assigned departmental responsibilities. Departmental responsibilities may include compliance with hospital accreditation organization, operation of a facility and department specific quality assessment and performance improvement...

  • Environmental Controls Specialist

    2 weeks ago

    Newton, United States Glass Meadows Full time

    Job DescriptionJob DescriptionJob Title: Environmental Controls SpecialistDepartment: CultivationLocation: Newton, NJ – Glass Meadows Inc.Position Type: Full-Time, SalariedReports To: Director of CultivationRole Summary:The Environmental Controls Specialist is responsible for managing and maintaining all climate control systems within our state-of-the-art...

  • Environmental Controls Specialist

    2 weeks ago

    Newton, United States Glass Meadows Full time

    Job DescriptionJob DescriptionJob Title: Environmental Controls SpecialistDepartment: CultivationLocation: Newton, NJ – Glass Meadows Inc.Position Type: Full-Time, SalariedReports To: Director of CultivationRole Summary:The Environmental Controls Specialist is responsible for managing and maintaining all climate control systems within our state-of-the-art...

  • Manager of Operations and Safety Compliance

    6 days ago

    Newton Upper Falls, United States Mothers' Milk Bank Northeast Full time

    Mothers' Milk Bank Northeast is a nonprofit human donor milk bank, providing the critical medical resource of screened and pasteurized donor milk primarily to hospitalized medically fragile babies. We seek an experienced manager to support the day-to-day needs of our organization and the key functions of safely accepting and storing milk donations,...

  • Payment Systems Specialist

    6 days ago

    Newton, United States The Adecco Group Full time

    Payment Systems Specialist. Payment and Systems Specialist support Sales and Operations through the installation and service of our payment and networked systems. We are looking for a specialist that is based in West Newton, MA and is willing to tra Systems, Payment, Specialist, Skills, Customer Service, Staffing

  • AR Specialist

    5 days ago

    Newton, United States Roessel Joy Full time

    Job DescriptionA manufacturing company is seeking to hire an AR Specialist. Looking for a candidate who can be responsible for posting daily credit cards, manager the AR, reporting the monthly aging report, balancing daily reconciliations, depositing checks, creating new accounts, charging credit cards, etc. The ideal candidate has previous accounts...

  • Vacuum Truck Operator/Biofuel Feedstock Procurement Specialist

    3 weeks ago

    Newton, United States Blue Ridge Biofuels Full time

    Vacuum Truck Operator / Biofuel Feedstock Procurement SpecialistPosition Description: The Vacuum Truck Operator position at Blue Ridge Biofuels operates BRB fleet vehicles, including vacuum trucks, Class A CDL Tanker Trucks, Fuel Delivery Trucks, Boom Trucks, and Box Trucks. The main objective is to collect used cooking oil from restaurant clients, retail...

  • Vacuum Truck Operator/Biofuel Feedstock Procurement Specialist

    2 weeks ago

    Newton, United States Blue Ridge Biofuels Full time

    Vacuum Truck Operator / Biofuel Feedstock Procurement SpecialistPosition Description: The Vacuum Truck Operator position at Blue Ridge Biofuels operates BRB fleet vehicles, including vacuum trucks, Class A CDL Tanker Trucks, Fuel Delivery Trucks, Boom Trucks, and Box Trucks. The main objective is to collect used cooking oil from restaurant clients, retail...

  • Order Management Specialist

    2 weeks ago

    Newton, United States CyberArk Full time

    Date: Apr 10, 2024- Location: US - Massachusetts, Newton- Job Category: Finance- Department: Corporate Functions (HR, Finance, Legal)**Who we are**: **About this role**: CyberArk is seeking a detail-oriented Order Management Specialist to join a growing Order Process Management team. This is a fantastic opportunity for a highly motivated, analytical...

  • Procurement Specialist

    1 month ago

    Newton, United States MITTERA Full time

    Job Type Full-time Description The Procurement Specialist will be responsible for purchasing raw materials, inventory control, ensuring food grade compliance, and backing up the CSR team and logistics department as needed. Essential Duties and Responsibilities Forecasts paper stock tonnage needs off production schedule, customer print schedules, & job...

  • Landfill Operations Specialist

    3 weeks ago

    Newton, United States Catawba County, NC Full time

    Salary : $38,304.39 AnnuallyLocation : Landfill Newton, NCJob Type: Full-TimeJob Number: 01950Department: Utilities and EngineeringOpening Date: 05/03/2024Position DescriptionAre you an experienced heavy equipment operator looking for work in a stable, progressive environment? Catawba County Utilities and Engineering is recruiting for a Landfill Operations...

  • Team Leader, Operations

    3 weeks ago

    Newton, United States Crate&Barrel Full time

    We inspire purpose-filled living that brings joy to the modern home. With a team of more than 8,000 associates spanning 130 store and distribution locations across the U.S. and Canada, we achieve together, drive results and innovate to inspire. Drawn together by a shared passion for our customers and a spirit of fun, we deliver high-quality home furnishings...

  • Clinical Specialist

    2 weeks ago

    Newton, United States Lumicell Full time

    Job DescriptionJob DescriptionSalary: At Lumicell, we’ll give you the opportunity to harness all that’s within you by working in a mission driven start-up environment with high-performing employees, tackling some of the most important challenges in cancer surgery.  We are working to revolutionize the way cancer surgery is performed today, starting with...

  • Clinical Specialist

    2 weeks ago

    Newton, United States Lumicell Full time

    Job DescriptionJob DescriptionSalary: At Lumicell, we’ll give you the opportunity to harness all that’s within you by working in a mission driven start-up environment with high-performing employees, tackling some of the most important challenges in cancer surgery.  We are working to revolutionize the way cancer surgery is performed today, starting with...

  • Supervisor CT Imaging Operations

    3 weeks ago

    Newton, United States Dana-Farber Cancer Institute Full time

    Overview Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and...

  • Supervisor CT Imaging Operations

    1 week ago

    Newton, United States Dana-Farber Cancer Institute Full time

    Overview Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and...