Administrative/Operations - Receptionist

3 weeks ago


Bellevue, United States Veterans Sourcing Group Full time
Job Title: Receptionist
Location: Bellevue WA
Duration: 5 Months

Job Description:

  • Resource's typical working day:
  • They will be greeting people who will be coming into the office building.
  • Upgrading budgies as needed
  • Guest badge printing
  • Parking validation
  • Scheduling a conference room
  • Perform general administrative functions

Experience :

  • Years of Experience needed: 1+ Year of professional experience is required
  • Level of Education: H.S Diploma
  • Systems/Software proficiencies: Microsoft Office Suite experience is required
  • Certifications/Licenses: n/a

Top Must have Skills:

  • Personable
  • Professional
  • Strong communication

Top Nice to have Skills:

  • Concierge or hospitality experience would be a great plus
  • Receives and directs incoming calls to appropriate personnel and voicemail.
  • Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors.
  • Arrange escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms.
  • Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
  • Arranges video and/or web conferencing as needed. Coordinates catering for meetings and events.
  • May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate departments or business units.
  • Performs general clerical duties associated with distributing office faxes, packages and mail as required.
  • Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.

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