Administrative/Operations - Receptionist
3 weeks ago
Location: Bellevue WA
Duration: 5 Months
Job Description:
- Resource's typical working day:
- They will be greeting people who will be coming into the office building.
- Upgrading budgies as needed
- Guest badge printing
- Parking validation
- Scheduling a conference room
- Perform general administrative functions
Experience :
- Years of Experience needed: 1+ Year of professional experience is required
- Level of Education: H.S Diploma
- Systems/Software proficiencies: Microsoft Office Suite experience is required
- Certifications/Licenses: n/a
Top Must have Skills:
- Personable
- Professional
- Strong communication
Top Nice to have Skills:
- Concierge or hospitality experience would be a great plus
- Receives and directs incoming calls to appropriate personnel and voicemail.
- Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors.
- Arrange escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms.
- Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
- Arranges video and/or web conferencing as needed. Coordinates catering for meetings and events.
- May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate departments or business units.
- Performs general clerical duties associated with distributing office faxes, packages and mail as required.
- Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.
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