Accounts Receivable/Reception

3 weeks ago


Magnolia, United States Third Coast Services LLC Full time
The Accounts Receivable/Reception will assist in billing and ensuring that the company receives payment for services completed and provide a wide variety of services which support all areas of the company. 

Key Duties and Responsibilities:
 
  • Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
  • Creates invoices according to company practices; submits invoices to customers.
  • Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
  • Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
  • Creates reports regarding the status of customer accounts as requested.
  • Research customer discrepancies and past-due amounts with the assistance of the Project Manager and other staff. 
  • Collaborates with the Management to reconcile accounts receivable on a periodic (at least bimonthly) basis.
  • Generates monthly billing statements.
  • Review all subcontractor invoices and payments
  • Sends Waivers to clients
  • Submit monthly TXDOT reports (including DBE and Prompt Payments)
  • Prepare and File Bonds monthly as needed
  • Copies, files, and retrieves materials for accounts receivable as needed.
  • Relays changes of information to appropriate employees.
  • Performs other duties as assigned.
  • Greet and direct all visitors to the office
  • Foster and maintain a pleasant and cooperative ambience in the office
  •  Answer and direct incoming calls and screen phone calls/solicitors per supervisor’s instructions
  • Update monthly phone extension listings and ensure they are distributed
  • Process and distribute incoming mail
  • Coordinate ingoing and outgoing packages to ensure items are delivered to proper person and/or jobsite
  • Prepare documents for new applicants 
  • Operate related business machines such as copiers (including large format printer) and postal machine
  • Maintain/order sufficient stock of office and kitchen supplies
  • Maintain cleanliness of kitchenette
  • Coordinate conference room schedules and maintain cleanliness of rooms
  • Perform additional related duties as directed

This position offers benefits include health care, 401k, paid time off, retirement savings and professional development.


 

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