Administrative Assistant
23 hours ago
Lang Masonry Contractors is a leading commercial masonry company, recognized for our high-quality services on large-scale projects across various industries. Known for our craftsmanship, innovation, and commitment to excellence, we build lasting client partnerships by consistently delivering exceptional work.
PRIMARY PURPOSE:
The Administrative Assistant to the President and Office Coordinator plays a vital role in providing high-level administrative support to the President and ensuring smooth daily operations within the office. This position requires a proactive, bilingual (English and Spanish) individual who can communicate effectively with both internal and external stakeholders, including Spanish-speaking subcontractors, while assisting with various administrative and office coordination tasks.
DUTIES & RESPONSIBILITIES
- Provide direct administrative support to the President, including scheduling appointments, organizing documents, and preparing meeting materials.
- Coordinate and arrange travel, accommodation, and detailed itineraries as needed.
- Manage incoming and outgoing correspondence, including checking and organizing mail.
- Organize and maintain office supplies, keeping inventory stocked and within budget.
- Ensure the office space is well-organized and conducive to a productive work environment. Communicate with cleaning staff.
- Maintain and update the conference room calendar to avoid scheduling conflicts and ensure efficient meeting planning.
- Assist with onboarding Hispanic employees, including conducting orientations and ensuring clear communication of company policies and procedures.
- Support the HR team.
- Act as a communication liaison with Spanish-speaking employees and subcontractors to facilitate smooth operations and ensure clarity on project requirements.
- Provide support in creating and updating marketing materials, including presentations, social media content, and other promotional items as required.
- Assist in coordinating marketing campaigns and tracking project timelines.
QUALIFICATIONS
- Fluent in English and Spanish, with excellent written and verbal communication skills in both languages.
- High school diploma or equivalent; Associate degree or higher in business administration or a related field preferred.
- 2+ years of experience in an administrative, office management, or executive assistant role, ideally within the construction or masonry industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with HR processes and concepts is a plus.
- Strong organizational skills with attention to detail.
- Excellent interpersonal and communication abilities, with a customer service mindset.
- Ability to multitask and prioritize tasks efficiently.
- Proactive problem-solver with a high level of professionalism and confidentiality.
- Comfortable working independently and within a team-oriented environment.
BENEFITS:
Competitive base salary plus incentives
Leave time
Paid holidays
Health/Vision/Dental Insurance
Life Insurance
401K match
Referral Bonus
Flexible Spending Account
Opportunities for professional development
CORE VALUES
Value Honesty
Amazing Judgment
Leading by Taking Action
Unified Team
Exceeding Customer Expectations
Swift to Change
Lang Masonry Contractors is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.
#LangMasonryContractors
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