Executive Assistant

4 weeks ago

Woburn, United States VEIR Full time

WHY VEIR?

Giving everyone in the world access to clean, reliable, affordable energy will require substantial expansion of global electricity transmission networks. VEIR is developing a new generation of High Temperature Superconductor (HTS)-based transmission lines, enabling long distance, reliable, low loss, cost-effective power transfer in far smaller right-of-ways. VEIR's innovations overcome the main barriers to transmission expansion, enabling the world to access the very lowest cost renewable power.

THE ROLE

VEIR is seeking a resourceful, detail-oriented, and proactive Executive Assistant to join our team as a supportive force to drive the productivity of VEIR Leadership. This position will provide administrative support to VEIR's CEO and Leadership Team and will play a crucial role in driving the overall efficiency and effectiveness of the organization. This is a wonderful opportunity for an experienced, strategic EA and could also serve as a steppingstone for an aspiring Chief of Staff to gain valuable experience in a dynamic startup driving global decarbonization and grid resilience.

This position will be full-time, Monday- Friday 9:00-5:00 on site at VEIR's headquarters in Woburn, MA and reports to the Head of Operations.

In this role you will:

* Coordinate complex scheduling and calendar management for the CEO, as well as other members of the Leadership Team as needed, including making appointments, prioritizing the most sensitive matters, sending reminders, and identifying and resolving conflicts
* Create space for the CEO to effectively manage time for various competing priorities including internal and external meetings
* Be the connective glue between the CEO and the rest of the team with a pulse on what is happening to effectively troubleshoot and escalate, as necessary.
* Serve as VEIR's receptionist for visitors entering our building
* Manage all travel logistics and activities for the Leadership Team and other staff as needed, including accommodations, transportation, and meals
* Plan offsite meetings, luncheons and dinners, all staff planning meetings, and other company events; identifying venues and organizing catering when necessary
* Provide administrative assistance, such as writing and editing e-mails, preparing slide decks and memos, and preparing communications on the behalf of the CEO and members of the Leadership Team
* Maintain comprehensive and accurate records for members of the Executive Team, including corporate documents, meeting notes with action items, contracts, and reports
* Support administrative team, including minor accounting and HR duties, process development and implementation, and other projects to drive team productivity and impact

To be successful in this role:

* You have a high level of maturity, excellent judgement, and discretion, and can maintain the confidentiality of sensitive and proprietary information
* You are meticulously organized with a remarkably high attention to detail
* You adapt to a changing environment, while providing a consistently high level of service
* You are perceptive and proactive, able to anticipate and identify critical priorities
* You gauge your success in measurable positive impact (not in how much you check off the to do list) and know how to ruthlessly prioritize
* You quickly learn new tech-enabled platforms and systems, and are always looking for ways to enable the team to work smarter not harder
* You are an excellent communicator and adept at identifying the most appropriate ways to communicate different types of information (verbally, email, Slack, etc.)
* You thrive in a dynamic, startup environment; you manage multiple tasks with frequent interruptions, prioritizing effectively and managing to tight deadlines
* You are committed to VEIR's mission, goals, and core values
* You have at least 3 years of professional experience in a startup environment

EQUAL OPPORTUNITY:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. We strive to respect the dignity and independence of people with disabilities and are committed to giving them the same opportunity to succeed as all other employees.

To all recruitment agencies: VEIR does not accept agency resumes. Please do not forward resumes to our jobs alias, VEIR employees, or any other organization location. VEIR is not responsible for any fees related to unsolicited resumes.

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