Administrative Assistant
3 weeks ago
This position is fully on-site.Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck.The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments.Administrative SupportManage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics.Arrange domestic and occasional international travel, including itineraries and expense reporting.Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF.Process invoices and expense reimbursements in accordance with company procedures.Coordinate obtaining signatures and document approvals through DocuSign and other company systems.Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional.Handle incoming and outgoing mail, FedEx, UPS, and other courier services.Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly.Assist with coordinating special events, including catering and office gatherings.Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination.Act as the office’s Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements.Collaborate with administrative peers to ensure consistent support and share best practices.Asset Management Administrative SupportMaintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current.Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process.Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio.Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks.Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders.Schedule regular and ad hoc meetings for Asset Managers and assist with related materials.Support ad hoc projects including data organization, presentation formatting, and general administrative assistance.QUALIFICATIONSActive Notary Public commission (or willingness to obtain upon hire).Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents.Strong organizational, communication, and multitasking skills.Professional demeanor and ability to maintain confidentiality.Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment.Collaborative and service-oriented mindsetEDUCATION and/or EXPERIENCEBachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience.This position is fully on-site. xhuatnn If this position piques your interest, apply today
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Administrative Assistant
2 weeks ago
Bethesda, United States Addison Group Full timeAdministrative Assistant Job Title: Administrative Assistant Location (City, State): Bethesda, MD Industry: Office Administration/Customer Service Pay: $19-$20 per hour (Contract) $50,000$55,000 annually (upon conversion) About Our Client: Our client, located in Bethesda, MD, is looking for a dedicated and detail-oriented Administrative Assistant to provide...
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Administrative Assistant
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Bethesda, United States The Interface Financial Group Full timeFinancial Administrative Assistant In need of a financial administrative assistant. Full time position with opportunity for growth, for the right individual. Extensive experience needed in Microsoft Office, especially Word/Powerpoint/Excel. Strong ability with Mac necessary. Ability to learn & move quickly to adapt to new situations and tasks. Very...
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Administrative Assistant
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Bethesda, Maryland, United States elite personnel Full timeThis position is fully on-site.The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to...
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Administrative Assistant
1 week ago
Bethesda, United States elite personnel Full timeThis position is fully on-site.The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to...
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Administrative Assistant
1 day ago
Bethesda, United States elite personnel Full timeThis position is fully on-site.The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to...
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Administrative Assistant
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Bethesda, Maryland, United States Foundation for the National Institutes of Health Full timeAdministrative AssistantJob DetailsJob Location:North Bethesda, MDPosition Type:Full TimeSalary Range:$ $ Salary/yearDescriptionThe Administrative Assistant is responsible for providing administrative support to the Meetings & Events team's efforts to manage administrative functions including but not limited to calendar management, notes and correspondence,...
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Administrative Assistant
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Bethesda, United States Matrix Providers Full timeCareer Opportunities with Matrix Providers Matrix Providers is hiring an Administrative Assistant to join our team of talented professionals who provide health care services to our Military Service Members and their families in at Walter Reed National Military Medical Center Bethesda, Maryland. Minimum Qualifications Degree/Education: Must have a High School...
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Administrative Assistant
3 weeks ago
Bethesda, United States Federal Realty Investment Trust Full timeFederal Realty Investment Trust is a proven leader in the ownership, operation, development, and redevelopment of premium retail real estate in the country's best markets. We are an innovative and dynamic real estate company that owns and manages a best-in-class portfolio of community shopping centers and mixed-use properties. Federal Realtys well-respected...
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Administrative Assistant
5 days ago
Bethesda, Maryland, United States The Interface Financial Group Full timeIn need of a financial administrative assistant. Full time position with opportunity for growth, for the right individual. Extensive experience needed in microsoft office, especially, Word/Powerpoint/Excel. Strong ability with Mac necessary. Ability to learn & move quickly to adapt to new situations and tasks. Very hardworking, no issues with working...
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Administrative Assistant
3 weeks ago
Bethesda, United States Federal Realty Investment Trust Full timeFederal Realty Investment Trust is a proven leader in the ownership, operation, development, and redevelopment of premium retail real estate in the country's best markets. We are an innovative and dynamic real estate company that owns and manages a best-in-class portfolio of community shopping centers and mixed-use properties. Federal Realty’s...
