Office Coordinator
3 weeks ago
OFFICE COORDINATORRead on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.Who We AreVia Design is an architecture and interior design firm with over 35 years of experience serving clients in the commercial, residential, hospitality, and retail sectors in Grand Rapids and beyond. Our integrated team, including architects, interior designers, furniture makers, 3D rendering specialists, and administrative staff, is dedicated to creating thoughtful, enduring spaces that reflect each client’s vision.As a small and collaborative studio, every person plays an essential role in our success. We take pride in a supportive, team-oriented culture, where initiative, attention to detail, and a shared commitment to quality design shape everything we do.What You’ll DoWe are seeking a full-time Office Coordinator to join our team and support the daily operations that enable our projects to run smoothly.Hours: Monday through Friday, 8:00 AM – 5:00 PM, in-office.RESPONSIBILITIES· Welcome visitors and provide hospitality, including serving refreshments.· Prepare and tidy conference rooms for meetings.· Answer phones across all business segments in a professional manner.· Oversee the upkeep and functionality of the breakroom, office equipment, and recycling, ensuring shared appliances and resources are well-maintained and operational.· Maintain general office organization and cleanliness.· Process incoming and outgoing mail and shipments.· Support other administrative tasks as assigned, including ordering office supplies, tracking subscriptions, scheduling meetings, and managing files.· Lead event planning by coordinating and executing office and client events, including our annual summer and Christmas parties, staff lunches, and other celebratory events.· Assist designers with documents, including Excel spreadsheets, Word files, and PowerPoint presentations.· Assist designers by archiving project files including documents and finishesWho You AreWe are seeking a candidate with a college degree in business, hospitality, or a related field, or with at least three years of relevant experience. Strong verbal and written communication skills are essential, as is a service-oriented, “can-do” attitude toward both clients and colleagues. The ideal candidate is highly organized, detail-oriented, proactive, and proficient in Microsoft Office. Experience in, or an interest in, the design industry is a plus.What We OfferWe offer a salary commensurate with experience, along with full-time benefits that begin on the first day of employment. Our comprehensive benefits package includes health insurance with an H.S.A. and a generous employer contribution, 401(k) with a 4% company match, company-paid short- and long-term disability and life insurance, a cell phone plan, wellness reimbursement, paid time off, and holiday pay.
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Office Coordinator
2 weeks ago
Grand Rapids, United States Cornerstone University Full timeQualificationsClassification: Part time hourly, 28 hours per week Reports to: Associate Director of Student Accounts Office: Student Financial Services Cornerstone University is searching for a coordinator in the student financial services office. The ideal candidate will possess excellent organization qualities as well as a customer service mindset.
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Office Coordinator
3 weeks ago
Grand Rapids, United States Via Design Full timeOFFICE COORDINATORWho We AreVia Design is an architecture and interior design firm with over 35 years of experience serving clients in the commercial, residential, hospitality, and retail sectors in Grand Rapids and beyond. Our integrated team, including architects, interior designers, furniture makers, 3D rendering specialists, and administrative staff, is...
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Office Coordinator
1 week ago
Grand Rapids, United States Michigan Staffing Full timeCutler Estates Office CoordinatorOffice Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.Job DutiesGreets and establishes rapport with guests, current and prospective residents.Fields community comments,...
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Office Coordinator
4 weeks ago
Grand Rapids, United States Ajilon Full timeAjilon - JobID: AE163F72-2C79-4E17-8D63-83A82C438CCB [Administrative Assistant / Receptionist] As an Office Coordinator at Ajilon, you'll: Answer and direct phone calls, greet clients, manage email correspondence, and perform mail room duties, weekly supply orders, data-entry, and filing; Manage multiple calendars, schedule meetings, set up conference rooms,...
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Office Coordinator
3 days ago
Grand Rapids, Michigan, United States Wikoff Color Corporation Full timeAt Wikoff Color Corporation, we're proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future.We are seeking a highly organized and detail-oriented Office Coordinator support our branch operations. This multifaceted role involves...
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Business Office Coordinator
4 weeks ago
Grand Rapids, United States Trinity Health Full timeBusiness Office CoordinatorGreat opportunity for a Business Office Coordinator professional to work in an organization that focuses on treating the whole person, physically, emotionally and spiritually. Be Remarkable!Highlights:Depending on the practice 7am 7pm variable.Comprehensive benefit packages available including medical, dental, vision, paid time off...
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Office Coordinator
3 weeks ago
Grand Rapids, MI, United States Via Design Full timeOFFICE COORDINATOR Who We Are Via Design is an architecture and interior design firm with over 35 years of experience serving clients in the commercial, residential, hospitality, and retail sectors in Grand Rapids and beyond. Our integrated team, including architects, interior designers, furniture makers, 3D rendering specialists, and administrative staff,...
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Office Coordinator
3 weeks ago
Grand Rapids, MI, United States Via Design Full timeOFFICE COORDINATOR Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application. Who We Are Via Design is an architecture and interior design firm with over 35 years of experience serving clients in the commercial, residential, hospitality, and retail sectors in Grand Rapids and beyond. Our...
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Office Coordinator
3 weeks ago
Grand Rapids, United States Via Design Full timeOFFICE COORDINATORWho We AreVia Design is an architecture and interior design firm with over 35 years of experience serving clients in the commercial, residential, hospitality, and retail sectors in Grand Rapids and beyond. Our integrated team, including architects, interior designers, furniture makers, 3D rendering specialists, and administrative staff, is...
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Office Coordinator
2 weeks ago
Grand Rapids, United States IHA Full timeLooking for a candidate with an MA background/experience - will be training MA staff POSITION DESCRIPTION: This position is responsible for overseeing specified areas of the office in collaboration with the Clinic Manager. Primary responsibilities include ensuring patients receive friendly, efficient service and maintaining efficient flow of the overall...
