Executive Assistant

Executive Legal Assistant to well respected Partner This Jobot Job is hosted by: Dana Paulo Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.

Apply promptly A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.

Salary: $75,000
- $100,000 per year A bit about us: Our client is a PA-headquartered business and litigation firm with offices across Pennsylvania and New Jersey, serving clients in all 50 states and the District of Columbia.

Their clients range from Fortune 200 and large privately held companies to municipalities, small businesses, and partnerships across a broad mix of industries.

The firm is known for handling matters practically and efficiently, and for putting results first.

The Center City Philadelphia office is home to a specialized qui tam (whistleblower) practice.

Why join us? Join a dynamic business and litigation law firm as a Permanent Executive Assistant, providing high-level support to partners handling complex, consequential legal matters.

This opportunity is ideal for an experienced legal administrative professional who thrives in a fast-paced environment, takes pride in precision, and enjoys keeping busy practices running smoothly.

You’ll work closely with firm leadership, anticipate priorities, and help deliver polished, responsive service to clients.

The role calls for discretion, sound judgment, and the confidence to manage competing deadlines with accuracy and professionalism.

Competitive salary and benefits, including health, dental, and vision insurance, life and long-term disability insurance, and a 401(k).

Job Details Responsibilities Provide proactive, partner-level executive and administrative support, anticipating needs and keeping daily operations organized.

Manage complex calendars, coordinate meetings and conference calls, resolve scheduling conflicts, and track important commitments and deadlines.

Prepare and transcribe correspondence, memoranda, and legal documents from dictation, recordings, and attorney notes.

Format, edit, and proofread documents for accuracy, consistency, grammar, and compliance with firm standards and applicable requirements.

Enter attorney time accurately and promptly, review time narratives, and resolve missing or inconsistent information.

Coordinate pre-bill review, incorporate attorney revisions, and work with billing personnel to support accurate, timely client invoices.

Support business litigation and qui tam matters, exercising exceptional care with confidential, sensitive, and potentially sealed materials.

Maintain organized electronic and physical files, manage document versions, and ensure information is readily accessible to authorized team members.

Serve as a professional point of contact for clients, attorneys, court personnel, and other stakeholders.

Coordinate travel, prepare meeting materials, process expenses, and assist with administrative projects as needed.

Qualifications 5+ years of relevant experience as a legal executive assistant, legal administrative assistant, or equivalent professional, including direct support to partner-level attorneys.

Experience in a business and litigation law firm or a comparable legal environment.

Demonstrated skill in complex calendar management, transcription, attorney time entry, and pre-bill review, or equivalent experience performing these functions.

Experience supporting qui tam matters or comparable confidential, high-stakes litigation.

Exceptional accuracy in document formatting and proofreading, with close attention to detail across correspondence, legal documents, and billing materials.

Proficiency with Microsoft Office and legal document management, timekeeping, and billing systems, or comparable platforms.

Strong organizational skills and the ability to prioritize shifting demands while meeting deadlines.

Excellent written and verbal communication skills, professional judgment, and a client-service mindset.

Ability to work independently, collaborate effectively, and handle privileged and confidential information with discretion.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer.

We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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