Program Manager II or III

7 months ago

Bethesda, United States Henry M. Jackson Foundation for the Advancement of Military Medicine Full time
Join the HJF Team
The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.
This position will be in support of the Uniformed Services University of the Health Sciences in Bethesda, MD in the Department of Anatomy, Physiology and Genetics. 
HJF is seeking a Program Manager II/III to oversee a collection of related/integrated projects that together support a long-term research initiative. This position strategically guides one or more project managers and related technical staff to ensure they are all working effectively toward the program’s stated objectives. Typically oversees moderate to highly complex scope of work. Specific areas includes:  budget and accounting, personnel management, overall management, sub-awards, research centers, contracts, and purchasing. Works on complex problems and identifies and evaluates solutions to the problems.
Responsibilities:
  • Serve as main point of contact and liaison between internal and external stakeholders (i.e. Principal Investigators, Program Sponsors, organizational leadership laboratory managers, and project leaders). Establish and maintain effective working relationships on matters of mutual interest. Track and report on progress and outcomes.
  • Initiates, executes, and monitors program actions including budgets, purchasing, and hiring activities. Works with project stakeholders to ensure detailed business and technical requirements are defined to ensure success in program. 
  • Manage key program elements, including but not limited to the statement of work, budget, and budget justification for grant sub-awards. Completes the required forms, obtains final approval from the prime and the sub-award principal investigators. Submits the final paperwork to the sub-award team. Prepare requests for vendor contracts and sub-contract actions and proposals. Assures full compliance with all contractual and regulatory requirements, schedules, and provisions.
  • Supervises lower-level program members and is responsible for their hiring.  Supports the recruitment process for new department personnel, by reviewing resumés, coordinating call backs for pre-screened candidates and participating in the on-site interviews.
  • Prepares proposals in response to specific requests for proposals (RFPs) by various for-profit, non-profit, and government entities.  Develops a plan for submission according to the requirements outlined in the RFP guidelines.  Works with the pre-award team to submit the proposal with corrections as necessary to the sponsor. 
  • Provides advice on manpower utilization, workflow, and operational procedures to increase efficiency, productivity, and make overall improvements for the program.  Analyzes costs and pricing data submitted by the contract centers to verify and substantiate direct and indirect costs.
  • Manages a team of scientific project managers that support specific center missions. Ensures the collaboration of all project leaders on these center awards. Assess and provides training as necessary to the project managers and their support.
Required Knowledge, Skills and Abilities:
  • In-depth knowledge of federal budget processes and fundamental principles of project management.
  • Solid Interpersonal skills, including the ability to clearly communicate verbally and in writing, build and maintain teams, and identify and resolve problems.
  • Demonstrated ability to plan, schedule, and coordinate activities to meet deadlines.
  • Working knowledge of a variety of software including but not limited to Microsoft Office, proposal/project tracking, and data analysis software.
  • Prior experiences in the life sciences strongly preferred.

Supervisory Responsibilities:
  • Direct Supervisor: Direct authority to make decisions on the following: employee hiring, disciplinary action, starting salaries and merit increases; conduct employee performance evaluations and directs work activities.

Physical Capabilities:
  • Ability to stand or sit at a computer for prolonged periods.

Qualifications:

Work Environment:
  • This position will take place primarily in a office setting.

Education and Experience:
Level II:
  • Bachelor's degree required;  Master’s degree preferred.  Business Administration or Life Sciences field of study preferred.
  • Minimum of 6-8 years experience required.

Level III:
  • Bachelor's degree required;  Master’s degree preferred.  Business Administration or Life Sciences field of study preferred.
  • Minimum of 9-10 years experience required.

Licenses and Certifications:
  • Project Management Professional (PMP) preferred.
All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.
Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

About Henry M. Jackson Foundation for the Advancement of Military Medicine:

HJF is a 501(c)(3) nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

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