HR File Clerk/Office Assistant
2 weeks ago
Quality Temp Staffing is a medical-focused registry committed to providing to quality jobs to quality people. Established in 1988, we have been at the forefront of small business registries, providing staffing services for laboratory and diagnostic imaging to hospitals and clinics throughout Los Angeles County and Ventura County.
Company Mission:
Our mission is to empower individuals with the opportunities they deserve. At our staffing agency, we believe in more than just placing candidates in jobs; we are committed to fostering growth and development. Our goal is to connect talented individuals with fulfilling career paths that not only utilize their skills but also provide opportunities for advancement and personal growth. By nurturing talent and facilitating professional development, we strive to create a positive impact on individuals' lives and contribute to the success of businesses.
QTS Benefits for Full Time Staff:
- Competitive Compensation
- Medical, Dental, and Vision Insurance
- 401k Tax-Deferred Retirement Plan
- 401k Employer Match
- Life Insurance
- Supplemental Insurance
- Paid Time Off
- Sick time
- Referral Bonus
- Employee Discounts
Job Information:
- Department: Human Resources
- Scheduled Hours: 0800-1630 or 0900-1700
- Shift: Day
- Working Days: M-F
- Location: Granada Hills, CA
We are currently seeking candidates within a 15-mile radius for a position at our HR Headquarters. This is not a temporary position. This is a permanent role within our HR Staff. No remote positions available.
Job Responsibilities:
File Management
- Organize, maintain, and update both physical and electronic filing systems.
- Sort and file documents, such as employee records, correspondence, and other HR-related documents.
- Label and code files to ensure proper storage and retrieval.
Document Handling
- Process incoming and outgoing mail related to HR.
- Scan, photocopy, and digitally archive documents.
- Ensure confidentiality and security of sensitive HR information.
Data Entry and Record Keeping
- Input and update employee information in HR databases and systems.
- Maintain logs and records of document movements and access.
- Assist in the preparation of reports by collecting and analyzing information from files.
Compliance and Auditing
- Ensure that all files and records are compliant with company policies and legal regulations.
- Prepare for and assist with internal and external audits.
- Regularly review files to identify missing or outdated information.
Support HR Functions
- Assist HR staff with various administrative tasks, such as scheduling interviews, processing new hire paperwork, and preparing orientation materials.
- Provide clerical support during HR events and training sessions.
Communication and Coordination
- Respond to requests for information and provide access to files for authorized personnel.
- Coordinate with other departments to ensure the smooth flow of information and documents.
- Maintain clear communication with HR team members about the status and organization of files.
Improvement and Efficiency
- Suggest and implement improvements to filing systems and procedures.
- Stay updated with best practices in document management and apply them to current systems.
General Office Duties
- Perform other clerical duties, such as answering phones, greeting visitors, and managing office supplies.
- Assist with the preparation and distribution of HR-related communications and announcements.
Requirements:
- Bachelor’s Degree in HR or related field preferred.
- At least 1 year experience with administrative work and/or file maintenance.
- At least 1 year of experience in customer service.
- Excellent organizational, tracking, and time management skills.
- Strong attention to detail and accuracy.
- Strong leadership skills and initiative to work individually as well as with others.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Proficient in QuickBooks, a plus.
- Proficient in multiphone lines.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Quality Temp Staffing is an Equal Opportunity Employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.
About Quality Temp Staffing:
Quality Temp Staffing is a well established medical registry dedicated for 30 years to keeping your facility running smoothly. Our main goal is to individually match each employee with a position that fits their desires and qualifications. We spend endless hours each month researching potential employers, their offices and organizations, and hospitals for optimal work and stability.
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