Manager Sponsored Research Admininstration

2 months ago

Seattle, United States AAHI Full time $80,000 - $120,000

Summary 

The Manager of Sponsored Research Administration will take overall responsibility for the Research Administration function, which includes managing pre-award and post-award activities for AAHI’s sponsored research portfolio. This is a key role that works across the organization to support Principal Investigators (PI’s), Project Managers (PM’s), Finance, and Legal. This position has 1 direct report and reports to the Chief Financial and Operating Officer. 

Responsibilities  

  • Serve as the administrative lead for proposal development and new opportunity management. 
  • Identify opportunities for external funding that support the institute’s research priorities. 
  • Review new funding opportunities and/or terms and conditions of other awarding mechanisms and highlight key compliance requirements. 
  • Assist PIs and PMs in the development and submission of accurate proposal budgets and compliant proposal materials by interpreting sponsor guidelines, organizational policies, and federal regulations (when applicable). 
  • Track the status of proposals and communicate with funding agencies regarding the review and award process; keep an up-to-date and accessible list of proposals and their status. 
  • Identify any required cost sharing or other proposal requirements. 
  • Ensure that all required proposal documentation for subrecipients is complete and compliant prior to submission of proposal. 
  • Monitor month to month balance of award funds (including individual contract options), lead efforts to reforecast expenditures, prepare FAR 52.232-20(b) cost-to-complete analyses for submission to sponsors, and provide guidance to scientists so all grant funds are used in accordance with approved budget and applicable sponsor policy/regulation. 
  • Review and approve invoices and billings to funding agencies on a timely basis in coordination with Finance and PMs/PIs. 
  • Assist in the submission of progress reports in coordination with PIs and PMs. 
  • Originate subawards and subcontracts in collaboration with Legal department, including conducting 2 CFR 200.331 determinations and Uniform Guidance risk assessment. 
  • Monitor awards made to subrecipients, including approval of subrecipient invoices, effort reporting, etc. 
  • Contribute to the financial oversight of awards and compliance with applicable policy and regulation by serving as an internal control and interpreting sponsor cost principles for determination of allowable costs. 
  • Support the Finance department in compliance matters, including responding to auditor requests during Federal Single Audit. 
  • Ensure timely and appropriate closeout of sponsored projects per sponsor requirements. 
  • This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. 
Requirements 

  • 5-7 years’ experience working in a medical research environment, either at academic institution, non-profit organization, clinical research site, or pharmaceutical/biotech organization. 
  • Three (3) years of experience in federal research award management (preferably research awards with NIH, NIAID, DoD, etc). 
  • Three (3) years of experience in managing FAR-based contracts. 
  • Previous experience managing a person(s) or team. 
  • Proven track record of success in grant and contract development with the federal government. 
  • Experience with Uniform Guidance Single Audits and federally negotiated indirect cost rate proposals strongly preferred. 
  • Ability to work with the Legal Department and federal contracting officer(s) to apply federal regulations to contract negotiations and management. 
  • Understanding of federal grant and contract budgeting and ability to manage award budgets in collaboration with Finance Department and PMs/PIs. 
  • Able to communicate complex information to all levels of the organization in a way the audience can understand. 
  • Ability to quickly learn changing technologies related to grants and contracts management. 
  • Experience with grants and contracts systems; require solid working knowledge of Microsoft 365 (including Word, Excel, and Power Point and the collaborative aspects of these applications in OneDrive/SharePoint). 
  • Ability to clearly communicate both verbally and in writing with all levels of the organization. 
  • Ability to manage and prioritize multiple projects/tasks. 
 
Benefits 

We offer a comprehensive compensation plan which includes: 
  • Medical, Dental, Vision 
  • Up to 2 months paid leave per year, consisting of 
  • Up to 6 weeks' Vacation & Sick pay 
  • 11 holidays 
  • End of year week shutdown 
  • Group Life, AD&D, Short & Long-term disability, Hospital Indemnity, Accident 
  • Flexible Spending Accounts (HSA and Dependent Care) 
  • Matching 401(k) Retirement Plan 
  • Commuter benefits 
  • Employee Assistance Plan (EAP) 
  • Flexible work schedule 
  • Mindfulness/Fitness App 
  • Discount Marketplace 
  • Identify Theft & Travel Protection 
  • Group Workouts 
  • Training Opportunities 
  We do not discriminate. We are an equal opportunity employer and are committed to inclusion and encourage everyone to bring their full selves to work. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an E-Verify Employer. 

 

  

 

 

About AAHI:

AAHI is a nonprofit biotech research institute, bringing together the best experts, technologies, and platforms to create accessible, high-quality products and solutions for harnessing the immune system to alleviate disease. We are building a world where every person has access to tools that harness their immune system and allow them to live a healthy life, free of illness and disease.

  • Sponsored Research Administration

    2 weeks ago

    Seattle, United States AAHI Full time $80,000 - $120,000

    The Senior Grants and Contracts Manager of Sponsored Research Administration provides critical grants and contract management support to Principal Investigators (PIs) and Project Managers (PMs) and plays a key role in providing the administration of day-to-day grants and contract management activities. Responsibilities include the coordination, planning,...

  • Research Administration Manager

    1 month ago

    Seattle, Washington, United States AAHI Full time

    Job SummaryThe Manager of Sponsored Research Administration will oversee the Research Administration function, encompassing pre-award and post-award activities for AAHI's sponsored research portfolio. This critical role collaborates across the organization to support Principal Investigators, Project Managers, Finance, and Legal teams.Key ResponsibilitiesLead...

  • Clinical Research RN

    4 weeks ago

    Seattle, United States Providence Health & Services Full time

    Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find out how many ways we offer you the chance to...

  • Clinical Research Coordinator

    3 months ago

    seattle, United States Advarra Full time

    About Advarra:Advarra makes clinical research safer, smarter, and faster. Our integrated solutions help safeguard trial participants, empower clinical sites, ensure compliance, and optimize research performance for over 3,500 sponsors, CROs, institutions, academic medical centers, and research consortia.With trusted and unequaled independent oversight...

  • Clinical Research Coordinator

    3 months ago

    Seattle, United States Advarra Full time

    About Advarra:Advarra makes clinical research safer, smarter, and faster. Our integrated solutions help safeguard trial participants, empower clinical sites, ensure compliance, and optimize research performance for over 3,500 sponsors, CROs, institutions, academic medical centers, and research consortia.With trusted and unequaled independent oversight...

  • Clinical Research RN

    3 weeks ago

    Seattle, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find out how many ways we offer you...

  • Clinical Research RN

    4 weeks ago

    Seattle, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find out how many ways we offer you the...

  • Clinical Research RN

    1 month ago

    Seattle, United States Swedish Health Services Full time

    Job DescriptionDescriptionClinical Research RN @ Swedish First HillFull time8-Hour shiftRelocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find out how many ways we...

  • Clinical Research RN

    1 week ago

    Seattle, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find...

  • Clinical Research RN

    2 months ago

    Seattle, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find...

  • Clinical Research RN

    2 weeks ago

    Seattle, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find out how many ways we offer you the...

  • Healthcare Data Analyst | Quantitative Researcher

    2 weeks ago

    Seattle, Washington, United States American Institutes for Research Full time

    About the RoleWe are seeking a skilled Healthcare Data Analyst | Quantitative Researcher to join our team at the American Institutes for Research. As a key member of our Health team, you will work collaboratively to unravel the complex challenges of healthcare quality, costs, and access.Responsibilities* Apply quantitative methods and techniques to manage...

  • Clinical Research Associate

    4 weeks ago

    Seattle, Washington, United States Advarra Full time

    About Advarra:At Advarra, we prioritize clinical research excellence. Our innovative solutions empower clinical sites, ensure compliance, and optimize research performance for over 3,500 sponsors, CROs, institutions, and research consortia.About the Opportunity:We are seeking a full-time Clinical Research Coordinator II to work onsite in the Seattle area....

  • Legal Research Analyst

    2 weeks ago

    Seattle, United States Crain Communications Full time

    Description The Legal Research Analyst will be part of SIA's global research team. The Legal Research Analyst will be responsible for the conduct of research, development of reports and articles providing information and guidance to clients of SIA on the legal and regulatory aspects of contingent work and workforce solutions in the Americas region comprising...

  • Clinical Research RN

    2 months ago

    Seattle, WA, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find...

  • Clinical Research RN

    2 months ago

    Seattle, WA, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find out how many ways we...

  • Clinical Research RN

    18 hours ago

    Seattle, WA, United States Swedish Health Services Full time

    Description Clinical Research RN @ Swedish First Hill Full time 8-Hour shift Relocation Assistance for eligible external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment. Join us, and find out how many ways we...

  • Senior Research Manager

    3 weeks ago

    Seattle, United States Fuse Washington Full time

    Do you think Washington should lead the nation with smart, progressive policies that build a just society, thriving communities, and a better future for our kids? Are you passionate about advancing racial equity, creating an economy that works for all of us, and supporting a clean energy future? Do you want a political climate that supports strong...

  • Senior Research Manager

    3 weeks ago

    seattle, United States Fuse Washington Full time

    Do you think Washington should lead the nation with smart, progressive policies that build a just society, thriving communities, and a better future for our kids? Are you passionate about advancing racial equity, creating an economy that works for all of us, and supporting a clean energy future? Do you want a political climate that supports strong...

  • Clinical Research Coordinator in Okinawa, Japan

    4 weeks ago

    Seattle, United States Arcetyp LLC Full time

    Arcetyp LLC is a growing small business that provides a broad range of consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin Services. We are recruiting to fill a position to lead business development activities for a small...