Project Procurement Manager

4 weeks ago

Marietta, United States Alphanumeric Systems Inc. Remote Work Freelance Full time
Alphanumeric is hiring a PROJECT PROCUREMENT MANAGER  to work in Marietta, PA with our client of 20 years committed to improving lives through medical and pharmaceutical advancements.
1. Procurement Single Point of Contact
  • Be the local Project Procurement fulcrum, a reference point between global procurement, suppliers and internal stakeholders.
  • Build and maintain collaborative and strategic relationships with internal and external key stakeholders.
  • Champion the project safety culture, behaviors, and engagement activities.
  • Update Project Procurement and Contracting strategy with the assistance of the Program Manager and Project Manager.
  • Engage with internal and external legal on project related matters.

2. Sourcing
  • Lead the procurement activity (precontract and post contract) on the EPCM and Qualification and Validation packages through Ariba platform.
  • Assist the selected EPCM company, to define strategy on how to award the project`s subcontractors` packages.
  • Follow and review the EPCM`s company procurement activities (precontract and post contract) and their alignment to policies, values, and expectations.
  • Represent company in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership in the discussion to achieve best quality offer presented to the company.
  • Complete contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per policies.
  • Deliver robust strategic sourcing strategies, driving value through means of consolidation, rationalization and standardization and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.
  • Support the creation of Purchase orders/Shopping cards.
  • Record savings in online tool GALAXY.
  • Set up regular review meetings with PM, Global Category Lead and Local Procurement Manager & provide information on current standing & bottlenecks.
  • Ensure, when sourcing, company uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc.)
  • Approval documents (Single Source Justification, Supplier Selection Approval, Contract Approval Form, Contract, Task order) are following standards and policies.

3. Contract management
  • Conduct regular meetings with PM , Schedule and Cost control lead, EPCM - provide information on current standing & bottlenecks.
  • Ensure adherence to relevant Client Delegation of Authority for contract signature, purchase order approval and release and change order process.
  • Be the primary contact in case of escalation (originating from PM, project management team, EPCM, etc..)
  • Review the progress of each contracted contractor before invoicing through the Progress status reports.
  • Responsible to follow/track EPCM company performance throughout the project.
  • Review / challenge the changes for each contract and maintain a running record (change log) and link it with cost control.
  • Instruct the local administrative team to issue the PM approved purchase orders.
  • Monitor a running record of Purchase Orders and contract with support of Project Assistant and Cost Control.
  • Keep contractual milestones aligned on schedule and take appropriate procurement measures such as penalties (link with scheduler and cost control).
  • Support project team for contract execution and claim management (EHS, cost, schedule and document control).
  • Ensure that Legal advisors (both external and internal) are consulted to support company approach towards Contractors, in alignment with PM.
  • Together with the PM, define and lead the overall strategy of dispute management of the project.
  • For each direct contract, review the conditions allowing provisional / final acceptance (works / testing / documentation / punch-list closure …) standards (PMF).
  • Ensure that the project contractual closing (final accounts negotiation, final checklist, bank warranties…) are according to standards (PMF).
  • Signing authorities for COF (change order forms).
  • Below 100.000 GBP Approval by PM Reviewed by Project Procurement Manager.
  • Above 100.000 GBP Reviewed by Project Procurement Manager, approval Procurement Category Lead.
  • Capturing, validating and recording saving / cash generation according to company policy in relevant systems


About Alphanumeric Systems Inc.:

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are)Apply today to join our family and Make Your Mark

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