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Membership Relations/Marketing Coordinator
2 months ago
ESSENTIAL JOB DUTIES:
- Greet all visitors, members, and guests in an attentive, friendly, courteous, service-oriented manner and, respond to inquiries and provide directions to the correct destination.
- Maintain regular, dependable attendance and punctuality.
- Maintain high standards of professional appearance and grooming, which include wearing proper attire and name tags when working.
- Create various pieces of collateral using present templates and deploy them as needed.
- Format all Club emails and send them to appropriate recipients.
- Keep the Club website up to date.
- Ensure that new events are set up correctly and deployed to the Club website and app.
- Take photos and update social media platforms regarding activities and events.
- Respond promptly to all emails, including those regarding inquiries and reservations and requests from members, guests, and staff in a polite and professional manner.
- Answer the telephone in a courteous and professional manner.
- Screen and direct calls as appropriate.
- Take information from callers and relay messages to appropriate departments.
- Assist in answering basic member queries related to club operations to the best of your ability when possible.
- Manage and update the Club’s reservations system, including events, member information, etc.
- Keep Food & Beverage informed on the status of reservations.
- Assist in creating seating charts for large events and serve as hostess as needed.
- Receive mail and deliveries, sort mail, and deliver to the club’s designated recipient.
- Monitor member and guest access and maintain security awareness.
- Ensure knowledge of staff movements in and out of the Club.
- Provide general administrative and clerical support by performing general office tasks to assist the General Manager and other department heads.
- Prepare correspondence and documents.
- Monitor inventory relevant to the reception area.
- Tidy and maintain the reception area, including the foyer.
- Perform other duties as assigned.
EDUCATION, EXPERIENCE AND SKILLS:
- High school diploma or GED required.
- One to 3 years of receptionist, administrative assistant or related experience preferred.
- Food & Beverage experience preferred
- Proficient with computer systems to include Outlook, email, Microsoft Office and familiar with membership software.
- Demonstrated ability to prioritize, multitask and manage data with a high degree of accuracy.
- Possess strong organizational, written and oral communication skills.
- Demonstrated results and detail-oriented and capable of working with minimal direction.
- Excellent team player with the ability to work hands-on in a fast-paced environment.
- Must possess ability to maintain confidentiality and to handle member and guest information in a confidential manner.
PHYSICAL AND MENTAL DEMANDS:
- Requires the ability to safely lift items up to 20 pounds occasionally.
- Be able to work in a sitting position for long periods of time.
- Be physically able to reach, bend, kneel, stoop, and lift above shoulder level.
- Must be able to convey information and ideas clearly.
- Must be able to evaluate and select among alternative courses of action quickly and accurately.
- Must be effective in listening to, understanding, and clarifying the concerns and issues raised by members, guests, and staff members.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.
TYPICAL WORKING CONDITIONS:Work is performed in an indoor setting. Some varied weather conditions are expected with exposure to heat/humidity, or cool/cold weather. Moderate noise level in the work environment. Varying schedule to include evenings, some holidays, working on Saturdays, and extended hours as business dictates.
THE DESCRIPTION MAY NOT BE ALL-INCLUSIVE AND EMPLOYEES ARE EXPECTED TO PERFORM ALL OTHER DUTIES AS ASSIGNED AND DIRECTED BY MANAGEMENT. POSITION DESCRIPTIONS AND DUTIES MAY BE MODIFIED WHENEVER DEEMED APPROPRIATE BY MANAGEMENT.
About The Ranch Country Club:
The rolling landscape with iconic views, upon which our beloved Ranch Country Club estate rests, has a long-winded and extensive history dating back to the 19th century. The land, homesteads, and overall appearance of The Ranch have changed alongside the passing of time and at the hands of the many owners who cared for it, but the tradition and roots where it was planted have stayed the same. From the original land grant given to the Marion family to the Ward Mansion and all the way to how the Club stands today, the Clubhouse holds strong with the integrity and passion of those who’ve passed through the threshold. At The Ranch Country Club, we take pride in the traditions and values that have remained since the early days of The Ranch and hope always to be a place that our Members can consider home.
