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Event Planner/Coordinator

5 months ago

Industry, United States Willows Full time $15 - $25
Event Planner/Coordinator

Willows, 1830 Midland Beaver Road, Industry, PA 15052

Department: Events
Reports To: General Manager
Job Type: Full-time

About Willows:
Willows is a renowned event management company known for delivering exceptional, memorable experiences for our clients. From weddings and corporate gatherings to community events and private parties, we pride ourselves on creating events that leave a lasting impression. We are currently seeking a passionate and detail-oriented Event Coordinator to join our team and help us continue to exceed our clients' expectations.

Position Summary:
The Event Planner Coordinator plays a pivotal role in our team, responsible for the sales, planning, coordination, and execution of various events. This role demands a creative, highly organized, and customer-centric individual who can ensure the flawless execution of events while exceeding client expectations.

Responsibilities:
The Event Planner/Coordinator's responsibilities include, but are not limited to:

Event Planning:
  • Collaborate with clients to understand their event objectives and requirements.
  • Create detailed event plans, timelines, and budgets.
  • Source and manage event vendors and suppliers, negotiating contracts when necessary.

Logistics and Execution:
  • Oversee event setup, ensuring all elements are in place and running smoothly.
  • Coordinate with staff and volunteers to ensure all roles are clear and well-organized.
  • Act as the point of contact during events, addressing any issues or changes promptly.

Client Relations:
  • Maintain ongoing communication with clients, providing updates and addressing concerns.
  • Ensure that client expectations are met or exceeded, leading to positive client feedback and referrals.

Venue and Resource Management:
  • Secure event sales and necessary resources, ensuring they meet the event's requirements.
  • Handle logistics related to permits, licenses, and insurance for events.

Budget Management:
  • Monitor event budgets and expenditures to ensure projects stay within financial constraints.
  • Prepare post-event financial reports for clients and management.

Creative Input:
  • Provide creative input for event design, decorations, and themes.
  • Stay updated on current event trends and suggest innovative ideas to enhance client experiences.

Documentation and Reporting:
  • Maintain detailed records of event plans, communication, and vendor contracts.
  • Provide post-event reports and analysis for evaluation and improvement.

Qualifications:
  • Bachelor's degree in Event Management, Hospitality, or a related field.
  • Proven experience in event planning and coordination.
  • Excellent organizational and time management skills.
  • Strong communication and negotiation abilities.
  • Attention to detail and a passion for creating memorable experiences.
  • Proficiency in event management software and Microsoft Office suite.
  • Ability to work under pressure and adapt to changing circumstances.

Benefits:
  • Competitive salary and performance-based bonuses.
  • Opportunities for career growth within the event management industry.
  • A creative and collaborative work environment.
  • Professional development and training opportunities.

How to Apply:
Interested candidates are invited to submit their resumes and a cover letter to gm@willowsofpa.com with "Event Planner/ Coordinator Application - [Your Name]" in the subject line. Please include any event portfolios or relevant work samples if available.

Willows is an equal-opportunity employer, and we welcome applications from candidates of all backgrounds and experiences.