Receptionist

3 weeks ago

Pinehurst, United States Diablo Convoy Full time $40,000 - $45,000
Overview:This position demands a high level of organization, flexibility, and communication skills. It involves working closely with various departments, managing office supplies, coordinating meetings, and providing general support to staff and visitors. In addition, duties may include HR functions, mail handling, and office maintenance.

Responsibilities:
  • Meeting Coordination: Schedule and keep track of meetings and interviews. Prepare conference rooms, welcome guests, and provide hospitality.
  • Administrative Support: Assist with ad-hoc projects, filings, and HR functions. Manage office supply orders, including coffee and snacks, and update water delivery orders biweekly.
  • Travel and Event Planning: Arrange flights, hotels, and team-building events. Organize company celebrations and handle logistics for lunch pickups, especially during executive visits.
  • Executive Assistance: (If applicable) Utilize Microsoft Office and Project for scheduling, and managing office needs, and equipment. Organize file structures and manage corporate-level equipment.
  • Mail Management: Handle incoming and outgoing mail and packages. Scan important documents and coordinate with external mail services as needed.
  • Office Upkeep: Ensure cleanliness and readiness of conference rooms, break rooms, and workstations. Manage inventory of office and cleaning supplies. Coordinate with IT for printer maintenance.

Requirements:
  • Strong scheduling and organizational skills.
  • Excellent communication and in-person greeting skills.
  • Proficiency in Microsoft Office Suite; Microsoft Project is a plus.
  • Flexibility to handle multiple tasks and meet deadlines.
  • Detail-oriented with a proactive approach to problem-solving.

Working Conditions:
  • This position is office-based with standard working hours but may require flexibility for early morning preparations or end-of-day tasks.
  • Occasional errands and outside office tasks are expected.

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