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Administrative Assistant

1 month ago

Collegeville, United States Alphanumeric Systems Inc. Remote Work Freelance Full time $53 - $55
Alphanumeric is hiring an EXECUTIVE ADMIN to SVP R&D DIGITAL and TECH to work in Upper Providence, Collegeville, PA  with our client of 20 years committed to improving lives through medical and pharmaceutical advancements.
Executive Assistance: Assist the Senior Vice President R&D Digital & Tech and potentially another senior Tech leader with:
  • Full Schedule management - planning, calendar management, travel plans & arrangements and other administrative tasks required for effective functioning of the entity / function while keeping the confidentiality as required from such activities.
  • Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner.
  • Proactively plan for the EA to help manage executives time and understand the various asks and prioritize. Ask for the necessary questions to manage the same.
  • Maintain excellent relationships across Tech and R&D EA's.
  • Escalate necessary queries as appropriate.
  • Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations.
  • Organize travel itineraries, liaising with internal and with external organizations.
  • Organise conferences/meetings/events, including venue/catering selection.
  • Office management - meeting rooms, lockers, desks.
  • Liaising with tech/catering/security/facilities.
  • Maintain office systems and files records e.g., contact lists.

TOP SKILLS:
  • Diary/Calendar Management.
  • Expense Management.
  • Travel Management.
  • Must collaborate/interact well with the other executive assistants.
  • Action orientated/Proactive Nature/Responsive.

Basic Qualifications:
We are looking for professionals with these required skills to achieve our goals:
  • High School diploma or equivalent.
  • 5 + years experience as an Executive Assistant.
  • Experience working with any of the following technologies: Outlook, Word, Excel, PowerPoint, Share Point/ Team Sites,

Preferred Qualifications:
If you have the following characteristics, it would be a plus:
  • Associate Degree.
  • Demonstrable experience in providing support to senior leadership (CEOs, CBO's etc and their Admins) and Academia via e-mail, phone and face to face
  • Excellent interpersonal and organizational skills, ability to effectively communicate, influence and work well with others in a culturally diverse matrixed organization.
  • Strong attention to detail is required to ensure consistency and accuracy.
  • Self-starter capable of working independently with proven track record of initiative and follow through.
  • Problem-solving abilities and a can-do attitude.


About Alphanumeric Systems Inc.:

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are)Apply today to join our family and Make Your Mark

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