Payroll Specialist

2 weeks ago

East Saint Louis, United States East Saint Louis District 189 Full time
Job Description:
Job Summary: The payroll Specialist will provide organizational and administrative support to the payroll area and the finance areas.  Completes all duties related to semi-monthly payroll processing, updates to payroll deductions, monthly journal entries, annual audits, and budget support.  In addition, this position will assist with various tasks and projects as assigned by the Payroll Supervisor and assist employees with payroll inquiries and administrators with finance inquiries.  Always maintains the highest level of customer service, confidentiality, and security.
 
Qualifications: 
  • Bachelor’s Degree in Accounting or related field
  • Five years of payroll and/or accounting experience or a combination of both
  • Knowledge of payroll and accounting principles
  • Experience with eFinance Plus or a related payroll system
  • Knowledge of school base finance systems and management
  • Some Human Resources experience preferred

Duties and Responsibilities: (Essential Job Functions)
  • Maintains current knowledge of payroll regulations.
  • Manages the time and attendance process, updates, and addresses related issues.
  • Assist with Federal, State, and Local payroll inquiries from outside agencies.
  • Process and post semi-monthly payroll, including enactment of garnishments/child support orders, taxable fringe benefits, employee housing rent, cafeteria deductions, gift shop, etc.
  • Communicates payroll policy and practice changes and assists Payroll Supervisor and employees with inquiries. 
  • Stay abreast of best practices, current laws, and regulations to ensure the hospital complies with state and federal payroll and fringe benefits guidelines. 
  • Responds to outside agency inquiries (Internal Revenue Service, Illinois Department of Revenue, Department of Labor, etc.), including Worker’s Compensation Audits. 
  • Conducts internal audits for payroll, benefit deductions, status changes, or payroll related items.  
  • Monthly reconciliation of multiple balance sheet accounts such as cash, liabilities, and accruals.  
  • Prepare monthly journal entries related to payroll, liabilities accruals, and re-classes.   § Various payroll and finance-related duties as requested by the Payroll Supervisor.
  • Performs other duties as assigned.

Knowledge Skills and Abilities:
  • Ability to concentrate and demonstrate attention to detail
  • Strong computer skills 
  • Relatively high degree of analytical abilities 
  • Strong interpersonal skills required 
  • Ability to work independently 
  • Ability to handle frequent interruptions 
 
Working Conditions: 
  • Normal office environment with little exposure to excessive noise, dust, and temperature 
  • Frequent interruptions throughout the day 
  • May be exposed to stressful situations 

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