Accounts Payable Specialist
2 days ago
We are seeking a resourceful, detail-oriented Accounts Payable Specialist to join our team. This position is intended to ensure that all product, freight, and expense invoices are paid accurately and on time; working closely with the Company's Operations and Production departments. As an Accounts Payable Specialist, you will play a crucial role in processing of invoices, managing vendor relationships, and supporting the overall financial health of our organization. The successful candidate will have an understanding of accounts payable processes and excellent organizational and communication skills. This role requires in-person attendance in the office during standard business hours.
Primary Responsibilities:
- Review and verify invoices for accuracy, completeness, and adherence to company policies.
- Code and enter invoices into the accounting system, ensuring proper classification and allocation.
- Process payments via check, electronic transfer, or other approved methods in a timely manner.
- Reconcile vendor statements and resolve discrepancies and issues with invoices, working collaboratively with internal departments and vendors.
- Communicate effectively with vendors regarding payment inquiries and discrepancies.
- Maintain organized and up-to-date records of transactions.
- Prepare and distribute reports on accounts payable aging and outstanding balances.
- Set up and maintain updated vendor files for efficient processing.
- Collaborate with warehouse receiving staff to promptly address and resolve any discrepancies
- Work with purchasing department to identify and solve discrepancies between purchase orders and invoices.
- Verify timely payments of all invoices within terms, ensuring discounts are effectively applied where available.
- Review open purchase order reports monthly and carry out any necessary follow-ups.
- Check vendor statements regularly and request missing invoice copies as needed.
- Assist in month-end closing activities related to accounts payable.
- Generate regular reports on accounts payable activities for management review.
Qualifications and Experience:
- 1+ years experience as an Accounts Payable Specialist or in a similar role.
- Solid understanding of accounts payable processes and principles.
- Proficient in MS Office Suite (especially Word, Excel, and Outlook), with solid data entry skills in an accounting system context.
- Excellent attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Ability to work independently and meet tight deadlines.
- BA/AA Degree in Accounting OR Previous Accounting/Accounts Payable experience is preferred.
About Rodda Paint:
Rodda Paint is the largest privately owned producer in the Pacific Northwest. Since 1932 we have been manufacturing our signature brand of paints and coatings, deep within the heart of Portland's industrial district. The distribution goes well-beyond the Oregon state-line, to numerous home-improvement store shelves, online market-places, and our direct-retail centers. Each Rodda employee is active in the development and expansion of our brand and in-turn is granted a portion of our Annual Profit-Share; after meeting their qualifying year of employment. Our full-time and part-time employees receive paid time-off and opportunity to participate in 401k savings with employer-match. Full-time employees working at all levels, have the option of a substantial-benefits package. We actively support employee recognition through an incentive program. We provide training, development, and advancement-opportunities in order to provide each Rodda employee with a chance to establish a long-term career. It is no wonder that since 1932, Rodda Paint has become the largest family-owned, regional paint company: We operate in five states, with over 60 locations, and we are 400-strong In part this is due to the business-partnerships we forge through our commitment to integrity and service; While ensuring our coworkers and teams benefit from the thriving and supportive professional environments. All of it is ultimately created and maintained through the service and dedication of each Rodda employee.
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