Contractual Administrative Manager

3 months ago

Euclid, United States Gladegy Consulting Remote Work Freelance Full time
Join Our Team as a Contractual Administrative Manager at Rosa Consulting, LLC

Are you a dynamic, highly organized professional with a passion for supporting top-level executives? Do you thrive in a fast-paced environment where your exceptional skills can make a significant impact? Rosa Consulting, LLC is looking for an enthusiastic and detail-oriented Contractual Administrative Manager to join our team and provide unparalleled support to our CEO.

About Us:
Rosa Consulting, LLC is a premier consulting practice dedicated to delivering innovative solutions and strategic insights to our clients. Our success is driven by a commitment to excellence, a collaborative work environment, and a relentless pursuit of growth and innovation. As a key player in our practice, you will have the opportunity to work closely with our visionary CEO, contributing to the continued success and expansion of our consultancy.

Unique attributes of this role: This position is contractual with an average monthly commitment of about 96 hours (Average 24 hours a week). To accommodate and support the schedules of the clients, this role requires flexibility in the evenings and weekends depending on the projects the firm is managing. While this role is fully remote, it will require periodic travel in the Cleveland area to attend and facilitate meetings.

Why You'll Love Working With Us:
  • Impactful Role: You'll be at the heart of our operations, providing critical support that enables our CEO to focus on strategic initiatives.
  • Professional Growth: We are committed to your professional development within the practice.
  • Collaborative Environment: Join a team that values collaboration, innovation, and excellence.
  • Dynamic Work Culture: Thrive in a fast-paced, dynamic environment where your contributions are valued and recognized.

How You Will Be Successful:
To thrive in this role, you will seamlessly integrate the following key competencies into your daily responsibilities:

  • Organizational Skills: Manage the CEO's schedule with precision, prioritizing appointments, coordinating meetings, and arranging travel plans efficiently.
  • Communication Skills: Excel in verbal and written communication, facilitating smooth operations and effective collaboration across all levels of the consultancy.
  • Time Management: Handle multiple tasks and meet deadlines consistently, ensuring urgent matters are addressed promptly while maintaining progress on long-term projects.
  • Attention to Detail: Guarantee the accuracy of reports, documents, and correspondence, enhancing the quality of the CEO's presentations and overall professionalism.
  • Problem-Solving Skills: Anticipate potential issues and proactively find solutions, navigating unexpected challenges to keep operations running smoothly.
  • Adaptability: Handle changing priorities and dynamic environments with ease, adjusting your approach as needed to support the CEO effectively.
  • Confidentiality: Maintain the highest level of discretion in handling sensitive information, building trust and protecting the integrity of the practice's operations and relationships.
  • Technology Proficiency: Leverage office software and tools to streamline administrative processes, enhancing productivity and supporting the CEO's activities efficiently.
  • Relationship Building: Foster a positive and collaborative work environment by building and maintaining relationships with stakeholders, acting as a liaison between the CEO and internal/external partners.
  • Project Coordination: Assist in coordinating and managing projects, contributing to their successful completion by tracking progress, meeting deadlines, and achieving project goals.

Key Responsibilities:
  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and prepare materials for meetings, presentations, and conferences.
  • Conduct research and compile data to prepare reports and documents.
  • Handle correspondence, including emails, letters, and other communications.
  • Maintain office systems, including filing, databases, and document management.
  • Assist in the preparation of financial reports, budgets, and expense reimbursements.
  • Act as the point of contact between the CEO, employees, clients, and external partners.
  • Handle confidential information with discretion and professionalism.
  • Provide administrative support for special projects and initiatives as assigned.
  • Prioritize and manage multiple tasks simultaneously in a fast-paced environment.

What We're Looking For:
  • Proven experience as an executive assistant or similar administrative role.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite and other office management tools.
  • Ability to work independently with minimal supervision.
  • Bachelor's degree preferred. 

Ready to Join Us?
If you are an enthusiastic professional looking to make a significant impact and grow with a dynamic consulting practice, we want to hear from you Submit your resume and cover letter outlining your qualifications and interest in the Contractual Administrative Manager position at Rosa Consulting, LLC. 

About Gladegy Consulting:

We are a human resource and organizational development consulting firm working on behalf of our clients.

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