Adams & Martin Group | Experienced Legal Secretary

3 weeks ago

sacramento, United States Adams & Martin Group Full time

A reputable mid-sized Sacramento based law firm is looking to bring on a Legal Secretary to its dynamic team This firm is well known and considered the best within its field of practice. If you are looking to join a solid team with incredible benefits, including generous profit contribution to its 401K, don't hesitate to apply Turn over here is rare This is an amazing opportunity

Top 3 non-negotiables:

  • Proactive self-starter
  • At least five years of experience
  • Advanced understanding of Legal documentation

Job Summary:
We are seeking a detail-oriented and experienced Legal Secretary to join our dynamic legal team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. This role involves providing high-level administrative support to attorneys and legal professionals, ensuring the smooth operation of the legal office.

Key Responsibilities:

  • Administrative Support: Prepare and edit legal documents, including correspondence, contracts, pleadings, and court filings, with precision and attention to detail.
  • Case Management: Maintain case files, track important deadlines, and assist with managing litigation schedules.
  • Client Interaction: Serve as a point of contact for clients, schedule meetings, and handle confidential and sensitive information with professionalism.
  • Calendar Management: Manage attorneys' calendars, schedule appointments, and coordinate travel arrangements.
  • Court Filings: File legal documents electronically and in person, ensuring compliance with court deadlines and procedures.
  • Research Assistance: Conduct basic legal research and compile information for attorneys as needed.
  • Billing and Record Keeping: Assist with billing processes, track billable hours, and maintain accurate records of expenses and correspondence.
  • General Office Duties: Answer phones, handle mail, and maintain office supplies.

Qualifications:

  • Proven experience as a Legal Secretary or similar role in a law firm or legal department.
  • Proficiency in legal software and tools, such as [insert specific tools, e.g., Microsoft Office Suite, Clio, NetDocuments].
  • Strong understanding of legal terminology, processes, and documentation.
  • Exceptional organizational skills with the ability to prioritize and manage multiple tasks.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Familiarity with court filing systems, including electronic filing platforms.
  • A proactive attitude and strong problem-solving skills.


Desired Skills and Experience
Legal Secretary that can demonstrate a strong knowledge of processing legal documentation.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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