Executive Assistant to the Office of the General Counsel

6 days ago

Boston, United States Division of Insurance Full time

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

  1. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.
  2. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.
  3. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Comprehensive Benefits:

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.

An Equal Opportunity / Affirmative Action Employer: Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

About the Organization: The Division of Insurance ("DOI"), an Agency within the Office of Consumer Affairs and Business Regulation, administers the Commonwealth’s insurance consumer protection laws through its regulation of the insurance industry. The primary mission of the Division is to monitor the solvency of its licensees in order to promote a healthy, responsive and willing marketplace for consumers who purchase insurance products.

About the Role: The Executive Assistant to the Office of the General Counsel provides multiple administrative services to the Office of the General Counsel in areas including file organization and record keeping; customer service and program management. The Executive Assistant will supervise the Docket Clerk in the Hearing and Appeals Unit.

Duties and Responsibilities:

  1. Assist Office of the General Counsel with Office Wide Activities.
  2. Oversee the Office of the General Counsel Administrative Functions.
  3. Serve as the Office of the General Counsel EPRS (Employee Performance Review System) Coordinator.
  4. Coordinate Service of Process for Insurance Companies.
  5. Coordinate and supervise all Ethics Commission Filings of Agency staff designated by the Commissioner of Insurance as "Policy Making" personnel.
  6. Maintain Office of the General Counsel Litigation & Receivership Files.

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of principles and practices of supervision.
  • Ability to communicate in a clear and concise manner both verbally and in writing.
  • Ability to establish and maintain effective working relationships.
  • Ability to understand and implement complete instructions; to interpret and apply laws, rules and regulations.
  • Ability to learn and use computer systems and applications.
  • Ability to exercise sound judgment and discretion in handling confidential information.
  • At least 5 years' experience working in a professional Legal or Government setting as an Office Manager, Paralegal or Executive Assistant.

All applicants should attach a cover letter and resume to their online submission for this position.

SALARY PLACEMENT IS DETERMINED BY YEARS OF EXPERIENCE AND EDUCATION DIRECTLY RELATED TO THE POSITION AND THE HUMAN RESOURCES DIVISION’S RECRUITING GUIDELINES.

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