Nteligen | Office Coordinator | columbia, mo

4 weeks ago

columbia, United States Nteligen Full time

Job Summary: The Office Manager will oversee the general administrative function and activities of the office.


Schedule:

4 Days a week (Mon - Thursday)

24 hours per week


Supervisory Responsibilities:


  • Oversees the daily facilities activities of the office.
  • May handle or assist with discipline and termination of employees in accordance with company policy.



Duties/Responsibilities:


  • Performs or facilitates maintenance of office equipment, including light cleaning, maintenance, and repairs.
  • Provides clerical support when needed to assist staff with assigned administrative duties such as sorting and distributing mail, and preparing documents.
  • Maintains inventory and organization of office and Kitchen supplies; orders new supplies as needed.
  • Maintains office files; implements an efficient system for other staff to access files and records.
  • Performs other related duties as assigned.
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employee queries regarding office management issues
  • Liaise with facility management vendors, including cleaning, catering, and security services
  • Plan & coordinate in-house or off-site activities, like parties, celebrations, and conferences
  • Schedule outside vendors to enter our space and provide escorting duties as needed
  • Perform social media posts
  • Assist with inventory (tagging and tracking)



Required Skills/Abilities:


  • Extensive knowledge of office management procedures.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.



Education and Experience:


  • High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
  • At least three years of administrative and clerical experience required.



Physical Requirements:


  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 40 pounds at times.


We are an Equal Employment Opportunity Employer.


It has been and will continue to be a fundamental policy of Nteligen not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.



This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

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