American Academy of Otolaryngology | Senior Manager, Professional Education

4 days ago

alexandria, United States American Academy of Otolaryngology Full time

Overview


The American Academy of Otolaryngology-Head and Neck Surgery Foundation (AAO-HNSF) is seeking a high-performing professional to manage the Scientific Education Program for the Annual Meeting, which encompasses a wide range of dynamic learning formats. The AAO-HNSF Annual Meeting is a premier four-day event that unites the otolaryngology community for education, networking, and collaboration. Featuring CME-accredited sessions led by world-renowned faculty, the meeting offers innovative educational opportunities and fosters meaningful discussions.


Required Education & Experience


  • Bachelor’s degree in a related field, or equivalent experience (8+ years) in professional education, continuing medical education (CME), or a nonprofit association environment.
  • Detail-oriented with exceptional organizational, critical thinking, and communication skills to ensure clear, accurate information and effective collaboration.
  • Ability to manage multiple projects simultaneously, prioritize tasks, and meet competing deadlines.
  • Proven ability to work effectively both independently and within a collaborative team environment.
  • Proficiency in event technologies (experience with Cadmium and iMIS is a plus) and strong computer skills in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Demonstrated excellence in customer service, problem-solving, and exercising sound judgment in dynamic situations.
  • Some travel will be required.


Essential Job Functions


  • Leadership & Volunteer Management: Provide comprehensive support to the AAO-HNSF Coordinator, Annual Meeting Program Committee (AMPC), and committee members throughout a year-long process, ensuring the successful planning and execution of the scientific education program.
  • Program Development: Oversee all aspects of the abstract submission process through the AAO-HNSF Call for Science (November through January), AMPC review (February-April), presenter notifications (May), communications leading up to the meeting (June-September), and post-event reporting (post-meeting).
  • Faculty Management: Manage all speaker correspondence, including invitations, confirmations, requirements, reimbursements, and honoraria, in compliance with ACCME guidelines and AAO-HNSF policies.
  • Communications and Marketing: Collaborate with the Communications and Marketing teams to ensure timely and accurate dissemination of information for AAO-HNSF’s website, e-blasts, OTO Journal (Annual Meeting Supplement), and other channels.
  • Grant Submissions: Manage the submission and administration of industry grant support for educational sessions, coordinate with internal and external stakeholders to meet logistical and post-event reporting requirements.
  • Poster Session Management: Oversee all aspects of the poster session, including presentation coordination, top abstract selection, and on-site poster operations.
  • Meeting Logistics: Work with the Meetings team to assign session rooms, prepare signage, secure audiovisual equipment, and coordinate audience response tools by assigned deadlines.
  • ACCME Compliance: Ensure all CME activities related to the Annual Meeting adhere to ACCME and Maintenance of Certification (MOC) requirements.
  • Content Curation: Maintain speaker management files in proper order to facilitate the Digital Learning team’s curation of Annual Meeting Webcasts for the AAO-HNSF learning management system.
  • Information Technology Integration: Collaborate with the IT team to ensure seamless integration of web-based technologies.
  • Education Program Evaluations: Manage all components of program evaluations and generate reports.


Other Job Functions


  • Maintain shared documents within the department
  • May participate on internal teams, either through formal assignment, or on an ad hoc basis.
  • Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing.
  • Maintain a reporting relationship with the Senior Director, Professional Education & Digital Learning with each assignment.


Reporting Structure:


The Senior Manager, Professional Education – Annual Meeting reports to the Senior Director, Professional Education & Digital Learning.

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