NOVA Engineering and Environmental, LLC | Administrative Assistant | tampa, fl

2 weeks ago

tampa, United States NOVA Engineering and Environmental, LLC Full time

NOVA Engineering is looking for an Administrative Assistant to join our team in Tampa, FL. This position will provide general office support with a variety of clerical activities and related tasks. This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.


Duties:

  • Maintain effective customer service relationship with clients and customers to service all their engineering and inspection needs
  • Administer office services to achieve efficient and economical operations.
  • Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
  • Assist with timesheet approvals, expense reports, work orders and invoicing clients.
  • Proofread work to assist technical and managerial staff.
  • Maintain department supplies through accurate inventory and purchasing.
  • Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.
  • Maintain department and personnel certification and pre-qualification records, submitting applications and updates as required to keep current.
  • Set up projects, budgets and eventual billing.
  • Email invoices to clients.


Skills/Qualifications:

  • Typically requires 2-5 years of administrative and accounting experience, preferably in the engineering or construction industry.
  • Working knowledge of construction permitting and building code inspection process is preferred, but not required
  • Solid knowledge of basic office procedures.
  • General understanding of revenue recognition (work in progress and unbilled reports).
  • Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek). Ability to type 60 words per minute.
  • Strong communication skills, both verbal and written
  • Strong attention to detail and ability to check own work.
  • Fluency and Efficiency with Microsoft Office applications including Word, Excel, Outlook and Teams.
  • Experience with Deltek Vision software preferred, but not required.


Check out our Perks:

In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

  • Comprehensive group medical insurance, including health, dental and vision
  • Opportunity for professional growth and advancement
  • Certification reimbursement
  • Paid time off
  • Company–observed paid holidays
  • Company paid life insurance for employee, spouse and children
  • Company paid short term disability coverage
  • Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
  • 401K retirement with company matching of 50% on the first 6% of employee contributions
  • Wellness program with incentives
  • Employee Assistance Program


NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.

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