Human Resources Coordinator

2 weeks ago

boston, United States Vanderweil Engineers Full time

Who we are

Vanderweil Engineers is a top ranked national full-service engineering firm specializing in MEP/FP, and technology services. Working in multiple sectors including Science & Technology, Mission Critical, Academic, Healthcare and Commercial buildings. Approaching our 75th year in operation with a staff of 450+ located across ten offices, we are proud to be one of the leading independently owned engineering firms in the country.


If you are looking for an opportunity to work with some of the best minds in the industry, we are looking for you. We offer growth and stability in an ever-changing volatile environment. Are you a Human Resource Coordinator looking for a great place to work and learn? If you possess the qualifications required, we would love to have you apply. We are located in Boston (hybrid role) a 5-minute walk to South Station. You must be able to be in person, in Boston 3 days per week, so local candidate only please.


Some of your responsibilities include the following:


  • Administers the benefits, including reconciliation and audit of monthly bills, ensures that all credits are appropriately charged and or credited timely.
  • Provide benefit counseling to all eligible employees about health & welfare benefits; assist eligible employees with benefit enrollments and disenrollment procedures.
  • Communicate effectively with benefit providers regarding employee participation, changes, status problems or other areas of concern.
  • Schedule and prepare materials for annual open enrollment meetings.
  • Manages and oversees compliance with the Affordable Care Act Compliance including working with outside vendors on reporting and regulation.
  • Maintains updated benefits materials, communicates all changes to staff.
  • Works closely with the corporate recruitment team to ensure that all new hires are entered into the HRIS system for onboarding. Performs orientation and ensures that all new employee information is accurate, reserve rooms or coordinate meetings as necessary.
  • Responsible for onboarding of new hires, partners with mentors and managers to ensure new employee experience is collaborative, gratifying and exceeds expectations.
  • Maintains all employment records for all personnel transactions, maintains files appropriately and legally.
  • Performs all termination procedures for separating employees, sets up exit interviews, sends appropriate COBRA and other termination paperwork, and terminates from all systems.


Essential Skills & Requirements


  • Bachelor’s degree in related field or equivalent experience
  • 2 plus years of related HR experience absolutely required.
  • Experience in the AEC industry is preferred.
  • Working knowledge of ADP Workforce Now preferred
  • Strong knowledge and experience of Federal and State Leave and Labor Laws
  • Exemplary communication skills required.
  • Decision making and judgement necessary.
  • Ability to maintain confidentiality of employees, clients and company.


Our Work Culture

At Vanderweil Engineers, we recognize the importance of work-life synergy and believe our best work is done when flexibility is offered, and wellness is supported. Our flexible and hybrid work style allows team members to have the freedom to be innovative and drive results their way.


Our wellness programs are above and beyond, as our team members physical and behavioral health are a priority.


If you would like to connect with us for more information, please contact a member of our recruitment team or to learn more about our work culture, please visit us at www.vanderweil.com.


We are an equal opportunity employer committed to diversity in the workplace.

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