a21 | Warehouse and Onsite Manager

3 weeks ago

miami, United States a21 Full time

About a21:

We are the people who create experiences. We’re a tight-knit group of creatives, planners, and builders who know how to put on a show. We turn ideas into experiences by building brand worlds that capture the imagination. At our core, we are an agency of tastemakers with a passion for generating fun.


Founded in 2006, the agency's corporate offices are in Miami, New York, and London with satellite personnel strategically positioned throughout the US in Atlanta, Houston, Dallas, Denver, LA, Monterey, and San Diego. a21's impressive portfolio boasts a diverse range of prestigious culinary, music, art, and lifestyle projects across the country, encompassing renowned events like the South Beach Wine & Food Festival, NYC Wine and Food Festival, Pebble Beach Food & Wine, Atlanta Food and Wine Festival, as well as a variety of touring properties, including Heritage Fire, Whiskies of the World, and AMP Art Fairs.


About the Role:

The Warehouse + Onsite Manager (Associate Director) will play an integral role in developing and managing our warehouse inventory system, manage realistic expectations and a steady workflow on all projects from conception to delivery, and with assisting the Director of Fabrication with specific builds. Additionally, as part of the role, said hire will work closely with a variety of vendors, suppliers, and freelancers and will be asked to solve problems daily, while maintaining an ability to quickly shift gears across different clients, hopping in and out of projects at various stages as they move towards execution.


Primary Responsibilities (include, but not limited to):

  • Oversee the management of all warehouse inventory for all client projects, materials, tools, supplies, and rentable assets.
  • Maintain oversight of all projects that are warehoused including creating inventory lists and damage reports that are managed, uploaded, and maintained within our warehouse inventory system and on Monday.com.
  • Work with the Director of Fabrication on developing working timelines and defined scopes of work for warehoused projects that need repairs and updates.
  • Assist Director of Fabrication with builds including the scheduling, resourcing, and estimating of any project.
  • Establish and maintain production schedules, while leading day-to-day communication with project managers, internal team members, vendors, and external clients to ensure that the projects are on time, within budget, and beyond expectations.
  • Assist in logistical management of touring assets between freight shipping, storage, and
  • logistics partners.
  • Work closely with Technical Director, Director of Operations and Project Managers for all project launches and post event recaps.
  • Manage working timelines for clients, vendors, and internal teams.
  • Develop and drive the experiential project process as a key leader in the department.
  • Delegate tasks and responsibilities to team members, ensuring efficient workflow and collaboration.
  • Identify and communicate project challenges in a timely manner, while also identifying creative solutions for execution efficiencies.
  • Understand and thoroughly prepare project SOWs, update project budgets, and manage vendor invoices and payments working closely with the Director of Operations and Finance Department through actualization.
  • Oversee the on-site execution of events, including coordination of staff, vendors, and volunteers for assigned projects.
  • Lead the on-site execution of managing the ROS, load in/out, show calling, etc.


Skills + Qualifications Needed:

  • Minimum 3+ years’ experience as a lead Producer / Senior Producer
  • Experience in a client-facing and production role within an agency environment.
  • Proven track record developing and managing large, complex projects/teams.
  • Excellent oral/written communication, analytical and interpersonal skills to effectively

work with all levels within the organization in addition to clients, partners, and vendors

partners.

  • Creative problem solving & critical thinking skills.
  • Detail-oriented and very organized.
  • Ability to perform under pressure managing to strict deadlines.
  • Works well with a hybrid & remote team.
  • Flexibility to travel throughout the year including weekends.


Benefits:

As part of our team, you will have access to benefits such as:

  • Outstanding Health + Dental benefits
  • Competitive PTO plan
  • Hybrid office model
  • 401k and more


a21 provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. a21 complies with all applicable laws.

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