Office Manager

1 week ago


wauwatosa, United States Peak Recruiting Solutions Full time

Position Title: Office Manager


Position Purpose and Objectives

An office manager is responsible for all office administration, reception and assistance as required by the president/CEO and other office personnel.

  • Ensure office coverage
  • Maintain excellent communication with clients
  • Ensure company administrative needs are met



Specific Duties, Functions and Responsibilities

  • Supervise, schedule and train staff for adequate office coverage
  • Handle administrative duties
  • Human resource management
  • Maintain accurate files on all company employees, including employment documentation, performance reviews and training records
  • Onboard new employees
  • Prioritize customer needs regarding office experiences, whether in person or by phone, email or some other method
  • Prioritize and train others to prioritize customer service
  • Ensure all office personnel answer phones and other correspondence professionally and efficiently
  • Return correspondence in a timely manner
  • Manage the office, including supplies and upkeep
  • Assume responsibility for all office equipment in working order
  • Maintain stock of office and common area supplies
  • Manage cleaning service
  • Responsible for ensuring office closing
  • Ensure voicemail, email and website notifications regarding office hours, holidays and other relevant information are up to date
  • Serve company personnel as needed
  • Prepare bid documents, sales packets and other customer-facing materials
  • Arrange travel, meetings and other events as need arises
  • Register company personnel for training as requested
  • Finances and administration, including accounts receivable, accounts payable, payroll and billing
  • Contract documents (Contracts, Change orders, material lists, job files)
  • Assist bookkeeper as needed
  • Coordinate insurance safety inspections
  • Record keeping of OSHA Logs
  • Coordinate with insurance company on insurance claims



Education and Experience

Essential

  • High school diploma or equivalent
  • English fluency
  • Ability to use and learn business technology
  • Working knowledge of Microsoft Office
  • Experience with accounting and payroll skills and software
  • Notary Public


Preferred

  • Bilingual fluency (Spanish)
  • Valid driver’s license
  • Specialized training, such as, accounting, business management, legal



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