Legal Office Team Lead

3 weeks ago

Boston, United States Ricoh Americas Corporation Full time

Supervises the day-to-day operations of a specified 1 to 3 person site within a legal office environment. Reports directly to an Account Manager and works to provide employee developmental support. Will also assist in employee relations matters as it pertains to supervising and directing. Works to develop, implement, and review procedures for compliance and improvement. Prepares, creates, validates, and invoices client(s) as per the customer's billing needs. Must possess excellent interpersonal and customer service skills to communicate with senior level attorneys, partners, clients, opposing counsel, court reporters, vendors, staff, and others. The Site Supervisor is the point person for customer issues as well as providing direction for issue resolution. Works directly or indirectly assisting the site operations with any of the following office functions: copy, production, and scanning, fax, mail, and shipping, hospitality assistance, conference room set up and scheduling, receptionist backup, facilities support, and inventory control. Works to maintain and control an acceptable profit level within the site while looking for additional service offerings to enhance the customers work flow.

Job Duties and Responsibilities

  1. LEGAL ENVIRONMENT JOB RESPONSIBILITIES
  2. Possess the legal background to understand client matter workflow, such as:
  3. Charge back to firm and/or clients for work, supplies, hours, etc.
  4. Familiarity with legal technologies and software such as document management systems as well as cost recovery and charge-back systems (e.g., Copitrak, Equitrac).
  5. Knowledge of legal records management processes.
  6. Understanding of legal documents and processes, including closing binders, depositions, transcripts, briefs, addendums, filings, discovery, judgments, court systems, and the proper delivery of items and documents within the court system.
  7. Assists with scheduling needed equipment, labor, and supplies for offsite trials.
  8. OTHER DUTIES AND RESPONSIBILITIES
  9. Responsible for the effective implementation and management of the RICOH Service Excellence methodology.
  10. Acts as a working supervisor, assisting in daily tasks and operations per the customer contract.
  11. Manages formal contact with the customer daily.
  12. Handles highly confidential, time-sensitive documents.
  13. Produces quality work due to the sensitive nature of documents and projects required in a legal environment.
  14. Understands the law firm structure and hierarchy while providing professional support to firm associates (legal secretaries, project managers, paralegals, associates, and partners).
  15. Ensures accuracy and expedient turnaround on project work with tight deadlines.
  16. Provides training on workflow and machine operations as needed.
  17. Ensures payroll accuracy by overseeing and correcting all time clock punches.
  18. Achieves shift profitability by effectively supervising labor, materials, and supplies.
  19. Operates shifts and maintains work quality to comply with audits and deadlines.
  20. Meets quality and deadline standards by effective job scheduling practices.
  21. Maintains efficient workflow by holding direct reports accountable for work quality and efficiency.
  22. Facilitates resolution of issues concerning pricing, orders-in, and invoicing.
  23. Ensures all direct reports meet objectives using tools like developmental plans, 90-day plans, and regular performance reviews.
  24. Posts reports showing productivity, quality, and deadline results.
  25. Maintains positive internal working relationships with department employees through professional communication.
  26. Completes site reports and other paperwork accurately and on time.
  27. Completes month-end management reports.
  28. Assists the account manager with the monthly financial reporting review.
  29. Performs other duties as assigned.

Qualifications (Education, Experience, and Certifications)

Requires a high school diploma or GED and 2+ years of experience in a related field.

Minimum of 2 years of experience in the legal industry is strongly preferred.

Preferred experience with various types of law and departments, such as criminal, civil, corporate, real estate, bankruptcy, intellectual property, etc.

Preferred computer experience and proficiency with programs such as Word, Excel, PowerPoint, Adobe PDF, and legal software.

Preferred experience in delivering classroom and/or informal training sessions.

Preferred experience in operating advanced machines and performing complex jobs.

KNOWLEDGE, Skills, and Abilities

Strong organizational skills.

Ability to effectively set goals, lead, and train employees.

Proficiency in technical skills and the use of complex machinery.

Ability to stay updated on current technology and market trends by reading relevant journals, magazines, and newspapers.

Working Conditions, Mental, and Physical Demands

Typically, an office environment with adequate lighting, ventilation, and a normal range of temperature and noise level.

Work assignments are diversified; interpret, comprehend, and apply complex material, data, and instructions; prepare, provide, and convey diversified information.

Some physical effort required. Work is mostly sedentary but may involve walking, standing, bending, reaching, and lifting or carrying objects up to 50 lbs. (e.g., papers, books, files, and small parts).

Moderate dexterity required, with regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination).

The above statements are intended to describe the general nature and level of work performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.

#J-18808-Ljbffr

  • Legal Office Team Lead

    3 weeks ago

    Boston, United States Ricoh Full time

    Site Leader, Legal POSITION PROFILE Supervises the day-to-day operations of a specified 1 to 3 person site within a legal office environment. Reports directly to an Account Manager and works to provide employee developmental support. Will also assist in employee relations matters as it pertains to supervising and directing. Works to develop, implement, and...

  • Chief Legal Officer

    3 weeks ago

    Boston, United States MCPHS Full time

    MCPHS seeks an experienced strategic partner to serve as Chief Legal Officer, responsible for providing legal counsel to and representation for the University. As lead attorney, the Chief Legal Officer works in collaboration with senior leaders across the University, seeking to understand their challenges and needs, providing counsel and advice, and...

  • Chief Legal Officer

    3 weeks ago

    Boston, United States Senné Full time

    About Senné Senné is an industry leading real estate advisory and investment firm operating in most of coastal New England and beyond. Headquartered along Boston's historic Waterfront, our work has reached to Washington DC, New York, Rhode Island, and New Hampshire and our team has grown to more than 150+ professionals. We're in the business of...

  • Greater Boston Legal Services | OFFICE ADMINISTRATOR

    10 hours ago

    boston, United States Greater Boston Legal Services Full time

    Greater Boston Legal Services (GBLS) is an Affirmative Action / Equal Opportunity / Accessible Employer and strives to ensure that our staff members reflect the diversity of the communities we serve.GBLS provides free legal services and representation to clients in the greater Boston area who cannot afford private legal representation.GBLS seeks an office...

  • Legal Recruiter

    7 days ago

    Boston, United States Premier Legal Staffing, Inc. Full time

    Position: Legal RecruiterPremier Legal Staffing Inc. – Boston, MA (Remote)Industry: LegalAbout the Company:Premier Legal Staffing Inc. is an executive search firm assisting nationally recognized law firms and corporate legal departments with comprehensive legal recruiting and staffing services. We have over 30+ years of experience placing attorneys and...

  • Legal Recruiter

    6 days ago

    Boston, United States Premier Legal Staffing, Inc. Full time

    Position: Legal RecruiterPremier Legal Staffing Inc. – Boston, MA (Remote)Industry: LegalAbout the Company:Premier Legal Staffing Inc. is an executive search firm assisting nationally recognized law firms and corporate legal departments with comprehensive legal recruiting and staffing services. We have over 30+ years of experience placing attorneys and...

  • Take Out

    3 months ago

    Boston, United States Legal Sea Foods Full time

    The Host position is responsible for greeting and seating guests in a friendly and personalized manner upon arrival into the restaurant. Maintain attentive and courteous communication with guests, answering the phone and all questions in a polite manner. This position handles take out for our guests; ensures all take-out guidelines, specifications and...

  • Lead Legal Counsel

    3 weeks ago

    Boston, United States SS&C Full time

    SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare...

  • Premier Legal Staffing, Inc. | Legal Recruiter | boston, ma

    7 days ago

    boston, United States Premier Legal Staffing, Inc. Full time

    Position: Legal RecruiterPremier Legal Staffing Inc. – Boston, MA (Remote)Industry: LegalAbout the Company:Premier Legal Staffing Inc. is an executive search firm assisting nationally recognized law firms and corporate legal departments with comprehensive legal recruiting and staffing services. We have over 30+ years of experience placing attorneys and...

  • Premier Legal Staffing, Inc. | Legal Recruiter | boston, ma

    6 days ago

    boston, United States Premier Legal Staffing, Inc. Full time

    Position: Legal RecruiterPremier Legal Staffing Inc. – Boston, MA (Remote)Industry: LegalAbout the Company:Premier Legal Staffing Inc. is an executive search firm assisting nationally recognized law firms and corporate legal departments with comprehensive legal recruiting and staffing services. We have over 30+ years of experience placing attorneys and...

  • OFFICE ADMINISTRATOR

    7 hours ago

    Boston, United States Greater Boston Legal Services Full time

    Greater Boston Legal Services (GBLS) is an Affirmative Action / Equal Opportunity / Accessible Employer and strives to ensure that our staff members reflect the diversity of the communities we serve.GBLS provides free legal services and representation to clients in the greater Boston area who cannot afford private legal representation.GBLS seeks an office...

  • OFFICE ADMINISTRATOR

    4 minutes ago

    Boston, United States Greater Boston Legal Services Full time

    Greater Boston Legal Services (GBLS) is an Affirmative Action / Equal Opportunity / Accessible Employer and strives to ensure that our staff members reflect the diversity of the communities we serve.GBLS provides free legal services and representation to clients in the greater Boston area who cannot afford private legal representation.GBLS seeks an office...

  • Legal Receptionist

    2 weeks ago

    Boston, United States PeopleShare Inc Full time

    Do you have experience working in a Legal Office? PeopleShare is hiring immediately for a Legal Receptionist.APPLY TODAY!!Details for Legal Receptionist: Schedule: Monday - Friday 9am-5:30pm Pay: Up to $23/hr. Hiring Immediately Job Responsibilities & Description for Legal Receptionist: Operate high-volume duplicating equipment and perform related...

  • Legal Receptionist

    2 weeks ago

    Boston, United States PeopleShare Full time

    Do you have experience working in a Legal Office? PeopleShare is hiring immediately for a Legal Receptionist.APPLY TODAY!!Details for Legal Receptionist:Schedule: Monday - Friday 9am-5:30pmPay: Up to $23/hr.Hiring Immediately Job Responsibilities & Description for Legal Receptionist:Operate high-volume duplicating equipment and perform related copying...

  • New England Legal Search | IN-HOUSE COUNSEL/SOFTWARE TECHNOLOGY/SENIOR CONTRACTS/COMMERCIAL COUNSEL | boston, ma

    5 days ago

    boston, United States New England Legal Search Full time

    Premier and fast-growing software technology company is seeking to add a 5+ year commercial attorney to its collaborative legal team. The ideal candidate must have significant experience drafting and negotiating complex SaaS transactions. As a key member of the legal team, this attorney will provide guidance to internal stakeholders throughout the company,...

  • New England Legal Search | IN-HOUSE COUNSEL/SOFTWARE TECHNOLOGY/SENIOR CONTRACTS/COMMERCIAL COUNSEL | boston, ma

    7 days ago

    boston, United States New England Legal Search Full time

    Premier and fast-growing software technology company is seeking to add a 5+ year commercial attorney to its collaborative legal team. The ideal candidate must have significant experience drafting and negotiating complex SaaS transactions. As a key member of the legal team, this attorney will provide guidance to internal stakeholders throughout the company,...

  • Legal Assistant

    1 month ago

    Boston, United States Robert Half Full time

    Job DescriptionJob DescriptionRobert Half Legal Permanent Placement is seeking a dedicated and effective Legal Assistant to support our Boston client. This role will be primarily responsible for performing diverse secretarial and administrative duties. The successful candidate should be proficient in the Microsoft Office Suite and have previous legal...

  • Legal Administrative Assistant

    2 months ago

    Boston, United States Mirick OConnell Full time

    Mirick O’Connell, a leading Massachusetts law firm of 75 attorneys with offices in Worcester, Westborough and Boston, has the following opportunity available: Experienced Legal Administrative Assistant : This is a full-time position, Monday through Friday, in our Boston office with an opportunity to work a hybrid schedule. Previous law firm...

  • Full-Time Entry Level Admin/Legal assistant

    3 weeks ago

    Boston, United States Law Office of Adrienne J. Vaughan, LLC Full time

    Full-time entry level Admin/Legal AssistantAttorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client...

  • Full-Time Entry Level Admin/Legal assistant

    2 weeks ago

    boston, United States Law Office of Adrienne J. Vaughan, LLC Full time

    Full-time entry level Admin/Legal AssistantAttorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client...