Project Office Manager

3 weeks ago

White Stone, United States EE Cruz Full time

The Project Office Manager will support our Rebuild By Design Hoboken office. This person will be responsible for managing office administration, facilities management and employee support.


  • Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
  • Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment.
  • Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
  • Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
  • Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
  • Coordinates asset distribution and tracking for assigned employee group or project.
  • Perform additional assignments per management’s direction.
  • Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
  • Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
  • Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
  • Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
  • Maintains knowledge of Company’s values and strategic plan.
  • Support published corporate policies.

  • High School Diploma or GED required.
  • 3+ years administrative experience in construction industry required.
  • Advanced knowledge of construction industry and project business procedures.
  • Developing knowledge of subcontractor invoicing and accounts payable cost coding.
  • Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
  • Proven initiative, organization and self-prioritization required.
  • Friendly disposition and customer service attitude required.
  • Able to maintain strict confidentiality and discretion with company and personnel information.
  • Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
  • Knowledge of union and certified payroll requirements and record keeping preferred.

Some of the benefits you may be eligible for as a Flatiron employee are:

  • Comprehensive compensation package and paid time off program
  • Industry leading 401(k)/RRSP
  • Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
  • Wellness benefits & Employee Assistance Program
  • Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.

 

 


USD $25.00/Hr.
USD $32.00/Hr.

  • Project Office Manager

    1 month ago

    White Stone, United States EE Cruz Full time

    The Project Office Manager will support our Rebuild By Design Hoboken office. This person will be responsible for managing office administration, facilities management and employee support.Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire...

  • Project Office Manager

    1 month ago

    White Stone, United States EE Cruz Full time

    The Project Office Manager will support our Rebuild By Design Hoboken office. This person will be responsible for managing office administration, facilities management and employee support.Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire...

  • Assistant Project Manager

    3 weeks ago

    White Stone, United States EE Cruz Full time

    The Assistant Project Manager will monitor project status, identify project risks and mitigate issues. This position will assist the project manager with team management, coordination, field oversight, and inspection of completed work.Meets with project team to review production schedule and confirm all materials, equipment and resources are readily...

  • Assistant Project Manager

    3 months ago

    White Stone, United States EE Cruz Full time

    The Assistant Project Manager will monitor project status, identify project risks and mitigate issues. This position will assist the project manager with team management, coordination, field oversight, and inspection of completed work.Meets with project team to review production schedule and confirm all materials, equipment and resources are readily...

  • Assistant Project Manager

    1 month ago

    White Stone, United States EE Cruz Full time

    The Assistant Project Manager will monitor project status, identify project risks and mitigate issues. This position will assist the project manager with team management, coordination, field oversight, and inspection of completed work.Meets with project team to review production schedule and confirm all materials, equipment and resources are readily...

  • Project Engineer

    2 months ago

    White Stone, United States EE Cruz Full time

    The Project Engineer will perform tasks related to the collection of cost data required to monitor project budget and estimates.  Requires the selection and application of resource monitoring and control principles, techniques and technical knowledge of construction project.  Meets with engineering and field crews to review production schedule and confirm...

  • Project Engineer

    4 weeks ago

    White Stone, United States EE Cruz Full time

    The Project Engineer will perform tasks related to the collection of cost data required to monitor project budget and estimates. Requires the selection and application of resource monitoring and control principles, techniques and technical knowledge of construction project.Meets with engineering and field crews to review production schedule and confirm all...

  • Project Engineer

    3 months ago

    White Stone, United States EE Cruz Full time

    Project Engineer will perform tasks related to the collection of cost data required to monitor project budget and estimates.  Requires the selection and application of resource monitoring and control principles, techniques and technical knowledge of construction project.  Meets with engineering and field crews to review production schedule and confirm all...

  • Project Administrative Assistant/Office Manager

    3 weeks ago

    White Plains, United States Hudson Meridian Construction Group Full time

    Job DescriptionJob DescriptionWe are seeking a Project Administrative Assistant/Office Manager to join our construction team! You will be responsible for providing administrative support to our Project Executive, Senior Project Manager and the rest of the project team on an exciting multi-unit residential projects while helping us run our Westchester...

  • Project Controls Specialist

    1 month ago

    White Stone, United States EE Cruz Full time

    The Project Control Specialist will support various functions within project controls program and activities, including document control, scheduling, and cost control and contract change management for one or more projects.Reviews and analyzes contract management records to provide technical advice or project control guidance. Assists with cost controls...

  • Project Controls Specialist

    4 weeks ago

    White Stone, United States EE Cruz Full time

    The Project Control Specialist will support various functions within project controls program and activities, including document control, scheduling, and cost control and contract change management for one or more projects.Reviews and analyzes contract management records to provide technical advice or project control guidance. Assists with cost controls...

  • Design Manager

    3 months ago

    White Stone, United States EE Cruz Full time

    The Design Manager will manage communication and coordination between the design firm and internal pursuit or construction team to ensure the most optimized, efficient and cost effective construction design.Reviews and evaluates design drawings for alternative build pursuits or active projects to ensure feasible constructability, cost efficiency and design...

  • Project Manager

    2 weeks ago

    White Plains, United States Createch - Creative + Tech Staffing Full time

    Client: Boutique creative agencyRole: Project/Account ManagerDuration: Mid July - January (potentially 6 months)Location: White Plains, NY (Hybrid)Rate: $35 - $40/hr DOEOur client, a boutique creative agency in White Plains NY, is in need of a talented Project/Account Manager to add to their team. The ideal candidate will have 3+ years experience in an ad or...

  • Project Manager

    5 days ago

    White Plains, United States Createch - Creative + Tech Staffing Full time

    Client: Boutique creative agencyRole: Project/Account ManagerDuration: 4 months - Mid July - Novemeber Location: White Plains, NY (Hybrid)Rate: $35 - $40/hr DOEOur client, a boutique creative agency in White Plains NY, is in need of a talented Project/Account Manager to add to their team.The ideal candidate will have 3+ years experience in an ad or brand...

  • Project Manager

    2 weeks ago

    White Plains, United States Russell Tobin Full time

    Are you a Project Manager experienced in managing Ground-Up/Interior Commercial & Retail projects greater than $15M? Or, are you a Project Manager that lives close to the Westchester area and is sick of commuting to Manhattan? If you've answered "yes" to either, let's chat! Our client is a White Plains-based GC with multiple offices and has been in business...

  • Associate Project Manager

    3 months ago

    Stone Mountain, United States PURIS Corporation, LLC Full time

    Job DescriptionJob DescriptionAssociate Project ManagerAbout PURIS:PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water,...

  • Project Manager

    2 weeks ago

    White Plains, United States Russell Tobin Full time

    Are you a Project Manager experienced in managing Ground-Up/Interior Commercial & Retail projects greater than $15M? Or, are you a Project Manager that lives close to the Westchester area and is sick of commuting to Manhattan? If you've answered "yes" to either, let's chat! Our client is a White Plains-based GC with multiple offices and has been in...

  • Safety Manager

    3 months ago

    White Stone, United States EE Cruz Full time

    The Safety Manager I will be responsible for planning, organization and evaluation of occupational health and safety program for an entire project. Oversees safety program and procedures for a small project site. Performs project site trend analysis and ensures accurate tracking of accidents, injuries, fire, property damage and other safety related incidents...

  • Project Manager

    2 weeks ago

    White Plains, United States Russell Tobin Full time

    Are you a Project Manager experienced in managing Ground-Up/Interior Commercial & Retail projects greater than $15M? Or, are you a Project Manager that lives close to the Westchester area and is sick of commuting to Manhattan?If you've answered "yes" to either, let's chat!Our client is a White Plains-based GC with multiple offices and has been in business...

  • Project Manager

    2 weeks ago

    White Plains, United States Russell Tobin Full time

    Are you a Project Manager experienced in managing Ground-Up/Interior Commercial & Retail projects greater than $15M? Or, are you a Project Manager that lives close to the Westchester area and is sick of commuting to Manhattan?If you've answered "yes" to either, let's chat!Our client is a White Plains-based GC with multiple offices and has been in business...