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Administrative Assistant II | Onsite

2 months ago

buckeye, United States TalentBurst, an Inc 5000 company Full time

Job - Administrative Assistant II

Location - Buckeye, AZ

Duration - 7 Months contract


Position Description

Under general supervision, performs complex administrative functions in support of a department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. Assist with special assignments, projects, meetings, and/or events through coordination and administration

• Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems

• Schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minute, and prepare summaries as required

• Handle sensitive and confidential matters

• Create a variety of routine and non-routine documents, including reports, flyers, and/ or marketing materials, templates, charts, surveys, letters, memos, notices, forms, newsletters, agendas, schedules, and/or other related materials

Skills Required

• Assessing and prioritizing multiple tasks, projects, and responsibilities

• Database operations (data input, extraction, report generation)

• Operating a personal computer with associated software and database applications

• Creating and developing complex spreadsheets and databases

• Statistical methods, report writing, and creating presentations

• Principles and practices of office management and equipment

• Principles of confidential records, record keeping, and file management

• Communicate effectively both verbally and in writing

• Establish and maintain positive, effective working relationships with those contacted in the performance of work

Skills Preferred

• Assessing and prioritizing multiple tasks, projects, and responsibilities

• Database operations (data input, extraction, report generation)

• Operating a personal computer with associated software and database applications

• Creating and developing complex spreadsheets and databases

• Statistical methods, report writing, and creating presentations

• Principles and practices of office management and equipment

• Principles of confidential records, record keeping, and file management

• Communicate effectively both verbally and in writing

• Establish and maintain positive, effective working relationships with those contacted in the performance of work

Education Required

Associate's degree and three years' experience in administrative work; OR equivalent combination of education and experience.

Additional Information

  • This candidate would be working in the Economic Development Department.