Ultimate Staffing | Transaction Coordinator | newport beach, ca

1 month ago

newport beach, United States Ultimate Staffing Full time

Transaction Coordinator for a busy Orange County Real Estate office. Experience as a Transaction Coordinator is a must. Must Work Monday - Friday 40 hours per week 8:30-5. The pay is $28-$29 per hour.

The following experience is needed for my client Covering for a long term Leave of Absence: this position will be for approximately 4-6 months, possibly longer

SUMMARY

The Transactions Coordinator functions as the main contact point for all parties involved in a transaction. The TC will utilize his/her expertise in the real estate, title, or escrow industry to service real estate agents with sales transactions. The responsibility of the TC is to ensure the files are complete.

TRANSACTION PROCESSING

Opening, processing and closing procedures include the following:

■ Creates and maintains Broker file utilizing Skyslope Software system

■ Receives contract and information about the parties involved from agent

■ Makes initial contact with parties involved

■ Sends out all paperwork related to transactions and ensures proper preparation prior to submission

■ Prepares Commission Disbursement Authorization (CDA)

■ Requests all necessary signatures on all paperwork related to transactions

■ Keeps all parties informed and involved during the transaction process in a timely and professional manner

■ Follows up on receipt of property inspection(s), i.e. physical, termite, city, etc. May place the order upon request

■ Follows up on receipt of Escrow Deposit and return of Escrow Instructions

■ Follows up on receipt of Title Report

■ Follows up on receipt of Zone Report

■ Ensures escrow parties are notified of any changes such as close of escrow date, credits, etc.

■ Shares transaction progress with agents in a timely manner

■ Takes a proactive approach when handling files - remains a step ahead

■ Focuses on minimizing risk, having a defensible file, and maintaining a high level of customer service

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • High school diploma required.
  • California Real Estate License preferred, but not required.
  • Office operations or real estate seminars, training sessions helpful.
  • Strong computer skills in Microsoft Office, especially Excel, Internet, Email, ZipForms, First Office, MLS.
  • Prior real estate, title, or escrow experience in an administrative capacity
  • Excellent organizational skills, follow-up skills, and the ability to manage priorities


Desired Skills and Experience
Real Estate, Transaction Coordinator, Administrative Assistant with Real Estate Background

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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