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Executive Assistant to Partner

1 month ago

beverly, United States Entertainment Law Firm Full time

Role Description

 

We are seeking an energetic, highly self-motivated executive assistant to support a high-volume attorney. This position requires a high degree of multi-tasking, a sharp focus on detail, strong work ethic, and the ability to work well under pressure in a dynamic, fast-paced, client-driven environment.

 

The ideal candidate is resourceful, possesses a high level of initiative, and has excellent interpersonal and problem-solving skills. We are looking for someone personable and highly detail-oriented, with strong follow-through skills. The main responsibilities for this position include proofreading and redlining at the request of the supervisor, and otherwise handling legal correspondence and documents, daily detailed careful tracking and managing of high-volume negotiation and paperwork status, deadlines and all incoming and outgoing correspondence, maintaining legal files and databases, managing phone traffic, scheduling meetings and calls and researching guild issues. 

 

Qualifications

 

  • Bachelor's degree or equivalent experience
  • Preferred: a minimum of 3 years of experience in entertainment, a law firm, or an in-house studio and experience managing high-volume paperwork
  • Self-starter with the ability to multitask, excellent work ethic, and a commitment to managing assignments with professionalism and integrity
  • Strong written and verbal communication skills
  • Strong PC skills, including proficiency in DocuSign, Microsoft Word, Microsoft Excel, Adobe, and Outlook
  • Ability to anticipate and prioritize the evolving needs of a high-volume desk
  • Proficient in Studio System and IMDb Pro

 

Outline of Duties

 

  • Tracking and managing of high-volume negotiation and deadlines
  • Tracking status of agreements/paperwork and payments
  • Coordinating start paperwork and sending agreements to clients for signature/countersignature
  • Calendar management: setting calls and meetings
  • Rolling calls and maintaining a diligent, organized phone sheet, as well as updating contacts as needed
  • Drafting formal emails, memos, bios, letters, and other documents
  • Filing and document organization
  • Monitoring emails, with a specific focus on responding quickly, professionally, and efficiently
  • Interfacing with clients and responding to their needs, concerns, and questions
  • Taking notes on calls to memorialize proposals, counterproposals, deal terms, and offers
  • Managing mail

 

Salary Range: $31.25 - $48.08 | non-exempt

 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.