Senior Management Analyst

The City of La Verne is seeking an experienced, budget savvy, and team-oriented Senior Management Analyst to join our Public Works Department. This position enjoys a 4 day, 36 hour work week, Monday - Thursday (every Friday off).

The Senior Management Analyst in the Public Works Department is responsible for planning, organizing, supervising, and implementing programs including stormwater and SB 1383; performing complex budgetary, financial, and analytical functions for the department; and overseeing assigned operational projects, procedures, and programs. This is an advanced level classification within the professional administrative series. An individual in this class is expected to perform complex work with a high level of independence.

General supervision is provided by high level administrative and management personnel. Assignments may require regular direct and indirect supervision of office, field, and clerical personnel.

Ideal candidate

Success in this position looks like:

• Applying a strong fiscal background and knowledge of the principles and procedures of municipal operations and budgeting.
• Implementing Stormwater, Organics (SB 1383), and other regulatory programs as assigned.
• Budgeting and managing contracts for all areas of public works.
• Ability to create, implement, and improve programs within assigned areas of responsibility.
• Knowledge in public works areas such as facilities, fleet, street maintenance, parks, water, and wastewater collection.
• Developing and maintaining effective working relationships with other employees.
• Embracing multiple priorities simultaneously and working creatively to accomplish competing deadlines.
• Enthusiastically providing support to various divisions.
• Applying strong computer skills in creating spreadsheets and presentations.
• Excelling in both verbal and written communication skills.
• Ability to develop and implement municipal programs.

Depending upon assignment, duties may include, but are not limited to, the following:

• Directly support the Department Director and management team by providing high level staff assistance in developing goals and programs; may act on behalf of the department director with the business activities of the department and implementation of operational programs.
• Serve as administrative lead for the Public Works budget.
• Develop and monitor annual budgets, long range budgets, and capital improvement programs for overall department.
• Conduct research, studies, and analyses of department functions. Present data in a meaningful way using proper statistical and analytical methods. Write technical reports, administrative documents and correspondence.
• Implement appropriate procurement processes for consultants and/or contractors, from initial request to award and implementation.
• Aid in the development and implementation of departmental vision and goals.
• Administer and monitor all aspects of various programs and special and/or high-profile projects; coordinate staffing, equipment and facility needs. Develop and implement policies and procedures.
• Act as department liaison with outside agencies.
• Manage and coordinate the administrative/office management functions of the Department.
• Administer various services and contracts with vendors; design system for use with all aspects of department.
• Perform analyses; write staff reports; make recommendations; make presentations to various individuals/groups including, but not limited to, City Manager, Department Directors, City Council, etc.
• Compile data and assist in developing recommendations on the formulation of policy and procedure.
• Conduct special surveys and perform research and statistical analyses on administrative, fiscal, personnel and operational issues.
• Participate in the installation of new and revised programs, systems, procedures and methods of operation.
• Implement best management practice for records management.
• Procure equipment and materials.
• Assist in the preparation of reports, manuals, and publications.
• Assist in the design and implementation of systems and forms for use in operations.
• Represent the City in interdepartmental, community, and professional meetings, as required.
• Coordinate interdepartmental and departmental activities, including those with outside agencies.
• Supervise and evaluate subordinate personnel.
• Chair task forces and/or committees.
• Develop and coordinate community meetings.
• Perform related duties as assigned.

Knowledge of:

• Principles and practices of public administration, budget administration, public works, accounting and grants, contract administration, personnel administration, management organization, leadership, systems and procedures.
• Local government, municipal functions, and community organizations.
• Administrative survey techniques, statistics, and report writing.
• Effective public speaking.
• Computer systems applications.

Ability to:

• Communicate clearly and concisely, orally and in writing.
• Plan, coordinate and perform complex analysis, reports, and surveys.
• Develop and implement effective programs.
• Use computer software.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Four (4) years of general administrative local government experience, two (2) years of which shall have been as a management analyst or equivalent in local government.

Education: A Bachelor's degree from an accredited college or university with a major in public administration, business administration or related fields. A Master's degree is highly desirable.

License or Certificate: Possession of a valid California State Class C driver's license.

ESSENTIAL JOB FUNCTIONS

• Ability to use a computer, calculator, telephone and portable radio.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to move from one point to another in the course of doing business.
• Ability to understand and verbally respond to public and staff requests for assistance both on the phone and in person.
• Ability to work independently with general supervision.
• Ability to work for extended periods of time outdoors in extreme temperatures.
• Ability to plan, organize, and implement programs.
• Ability to attend assigned meetings.
• Ability to work outside normal work hours.
• Ability to sit for up to two hours at a time.
• Ability to lift up to 75 pounds.
• Ability to collect data, analyze it objectively, present it clearly and concisely, and prepare logical and accurate reports with conclusions and recommendations.
• Ability to establish and maintain effective working relationships with a wide variety of people and groups.
• Ability to successfully manage multiple tasks and programs with competing deadlines.
• Ability to enthusiastically flex and pivot when priorities are adjusted.

THE CITY

The City of La Verne strives to maintain a full range of efficient municipal services to preserve our hometown charm and quality of life while being responsive to the community's current and emerging needs. La Verne is a city of more than 30,000 residents and a well-balanced community with a good mix of residential, commercial, and industrial features. La Verne maintains a council-manager form of government. Residents in five districts elect their district council member to represent them and oversee a total annual budget of over $71 million. The five council members select a mayor amongst themselves. La Verne is a close-knit community that is home to many fine institutions and facilities which include the University of La Verne (founded in 1891), Brackett Field Airport, and public and private schools. As one of the more desirable communities in metropolitan Southern California, La Verne is a progressive city that has retained much of its small town charm. The City is interested in hiring an individual who exemplifies the values that make La Verne a safe, desirable, and engaged place to live.

SELECTION PROCESS

The City reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the position. Meeting the required minimum qualifications does not guarantee an applicant an invitation to the next step(s) in the selection process. Those candidates whose experience and training most closely match the City's needs may be invited to participate in the selection process, which may include a combination of written exercise, panel interview, or other testing deemed appropriate.

Prior to hire, successful candidates will also be required to undergo a medical examination (including drug screen), and credit and criminal reviews. Appointments are subject to a 12-month probationary period.

Primary communication regarding applicant status relative to this recruitment will be by e-mail; applicants are solely responsible for monitoring their e-mail communication messages and systems. Applicants are solely responsible for informing the City of changes in contact information, including but not limited to e-mail addresses, mailing addresses, post office boxes, and telephone numbers.

EQUAL OPPORTUNITY EMPLOYER

As required by state law, the City provides consideration for veterans who served during military actions. Eligible veterans should notify Personnel in writing at the time of application.

Under Federal law, employees must contribute 1.45% of their gross monthly earnings for Medicare coverage. The City will match the employee's contribution.

In compliance with the Americans with Disabilities Act (ADA), if special assistance to participate in this recruitment is needed, contact the Personnel Office.

The City recruits and hires without regard to race, color, religion, physical ability or condition, sexual orientation, gender, age, or national origin, except in those specific instances whereby a bona fide occupational qualification demands otherwise.

The City of La Verne hires only United States citizens or lawfully authorized aliens.

The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without further notice.

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