Procurement and Contract Coordinator- Hedge Fund

3 weeks ago

new york city, United States Hudson Gate Partners Full time

Our client a $6B AUM Hedge Fund is hiring due to growth. We are looking for a Procurement and Contract Coordinator to join their team. This will be a great steppingstone into a career within a fund. Great collaborative culture, strong team network, and multi-strategy fund.


Responsibilities:


Contract Management:

•Maintain a comprehensive catalog of contracts and vendors.

•Track contract renewals and notify appropriate stakeholders.

•Verify actual spend versus usage against agreed amounts.

•Obtain approvals for cost increases and reapprovals of spend as needed.

•Classify and ensure there is no duplication of services/spend.


Purchasing Execution:

•Handle the complete purchasing process: request, approval, PO generation, shipping/delivery, and handoff to Accounts Payable for invoice payment.

•Serve as the primary contact for purchasing inquiries and requests.

•Work closely with Accounts Payable on reconciliation and invoice management.


Tracking System Management:

•Create and manage a tracking system for purchase orders and purchasing flow, initially using Excel spreadsheets.

•Organize and incorporate all existing orders into the tracking system.


Asset Management:

•Set up and manage an asset-management system to track capitalized assets with asset tags.

•Maintain records to monitor the location and usage of assets.

•Develop and enforce asset disposal policies and procedures, including recycling and data wipe standards as per security department guidelines.


Vendor Management:

•Maintain a list of vendors and contacts.

•Manage regular interactions with vendors, including yearly relationship maintenance calls.


Qualifications:

•Bachelor’s degree

•1 - 3 years of work experience

•Strong proficiency in Microsoft Excel and other MS Office applications.

•Excellent organizational and time management skills.

•Ability to handle multiple tasks and prioritize effectively.

•Strong verbal and written communication skills.

•Attention to detail and accuracy.

•Ability to work independently and as part of a team.

•Experience with Zendesk and/or Workday is a plus.

•Previous experience in a purchasing or procurement role is desirable but not required.


$70-$85K Base plus bonus and OT eligible

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