Project Assistant

1 week ago


houston, United States Brooksource Full time

Project Assistant

Contract to Hire

Onsite in Houston, TX (77027 Zip Code)


This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.


Responsibilities:

  • Collect information, format, and issue weekly and monthly progress reports
  • Assist with provisioning projects and setting up general project documents
  • Support proposal creation and facilitate team design concepts using Word, PowerPoint, and Adobe products
  • Manage project calendars
  • Record, format, and publish team meeting minutes
  • Work with document management software programs for sending workflows and transmittals to clients
  • Coordinate, set-up, tear down large team meetings
  • Maintain team documents, such as distribution matrix and contact lists
  • Act as a communication liaison between internal team and client regarding scheduling conflicts and travel arrangements
  • Assist Project Management Team with booking travel and doing expense reports as needed
  • Coordinate between the Home Office and Site teams
  • Track and register team members for required project trainings
  • Be the point of contact for miscellaneous needs and question of the project team, prioritizing needs as necessary
  • Learning new corporate programs and software updates early to assist during roll outs


Requirements:

  • 1-2 years of project assistant related experience in the engineering field
  • Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required
  • Experience within document controls
  • Excellent organizational skills and attention to detail
  • Strong communication skills and an outgoing personality
  • A self-motivated, go-getter attitude

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