Project Coordinator

3 weeks ago

Los Angeles, California, United States University of California - Los Angeles Health Full time
Description

Take on a key administrative role within an award-winning health system. Elevate the operational efficiency of a world-class healthcare leader. Take your career in an exciting new direction. You can do all this and more at UCLA Health.

In this role, the Project Coordinator supports the operations of the Faculty Practice Group (FPG) Program & Project Management Office (PPMO) by overseeing administrative and office management functions while ensuring seamless day-to-day activities. This role involves utilizing strong problem-solving, decision-making, and analytical skills to manage complex and sensitive information and support the planning and execution of projects aligned with departmental and organizational objectives.

Key responsibilities include:

  • Coordinating and monitoring project timelines, deliverables, and milestones
  • Maintain project documentation, track progress, and assist in preparing status reports
  • Coordinate meetings, including scheduling, preparing agendas, and taking detailed minutes to document discussions and action items
  • Serve as a liaison between the PPMO and internal/external stakeholders, ensuring clear, professional, and timely communication of project status updates

The Project Coordinator serves as a key representative of the FPG PPMO, fostering collaboration and building positive relationships with internal and external stakeholders, including FPG leadership, UCLA Health system and campus administrators, staff, vendors, patients, and the community.

Salary Range: $29.42 - $42.14/ Hourly

Qualifications
  • Bachelor's degree in business administration, healthcare administration, or a combination of equivalent education/experience/training preferred
  • Minimum five years of administrative support or project coordination experience, preferably in a healthcare, academic, or project-driven environment.
  • Experience with scheduling, meeting coordination, and minute-taking is highly desirable.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
  • Excellent verbal and written communication skills, including the ability to prepare clear and concise reports, documentation, and correspondence.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., Smartsheet, Asana, or Trello) is preferred.
  • Analytical and problem-solving abilities, with attention to detail and accuracy.
  • Ability to exercise discretion and handle sensitive and confidential information appropriately.
  • Demonstrated professionalism, interpersonal skills, and the ability to build collaborative relationships.

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