Sr. Administrative Assistant, Wellness Products

1 week ago

Kohler, United States KOHLER Full time

Sr. Administrative Assistant, Wellness Products

Work Mode: Hybrid

Location:  Hybrid at Kohler, WI

Opportunity

Under the direct supervision of the General Manager-Wellness, the Sr. Executive Assistant performs confidential administrative functions in support of the executive and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion.

More about the Wellness Products Business

The newly created Wellness Products business has been charged with becoming the premier Mind & Body Wellness provider for at home and professional spa sanctuaries.  The objective of this business is to not only grow an already wellness-centric product portfolio, but also create a clearly differentiated go to market strategy with a tailored angle to captivate the target audience with unforgettable showroom and digital destinations.  Applicants must be passionate about wellness and having expertise in the ever-growing market is a plus Given the startup nature of this business, applicants must possess a bias for action, an ability to continually assess with openness to pivoting as the market dynamic changes and must be team-oriented with a willingness to dive in and support with whatever is needed.

Specific Responsibilities

Communications

  • Coordinates cross functional presentation and announcement development in support of the General manager – this includes typing and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Organizes and prioritizes large volumes of information and touch points for the business. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request for information.
  • Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents, and Directors. Handles confidential and non-routine information and explains policies when necessary.

Scheduling

  • Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attending leadership team and regional sales meetings, creating, and distribute meeting minutes and action items.
  • Maintain the corporate calendar, updating key occurrences for the company and functional areas.
  • Initiate and organize travel arrangements for the General Manager and other leadership team members.

Engagement

  • Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Wellness business.
  • Support employee onboarding including desk setup and ensuring tech setup.

Financial Support

  • Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses.

IT

  • Responsible for IT troubleshooting as needed.  Primary liaison for Kohler IT contacts.

Facilities

  • Responsible for office space management for maintenance, repairs, supplies, etc.

Special Projects

  • Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the General Manager or any person of the Leadership team, which may include Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management, etc.

Skills/Requirements

  • The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role.
  • An associate degree is preferred, with a focus in Business Administration or related discipline.
  • Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize.
  • Must have strong communication skills, including proven skills in designing presentations.
  • This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint.
  • The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety.
  • The right person for this position will be discreet, polished, and place a high value on positive customer service interactions.

#LI-Hybrid

#LI-KZ1

The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.

Why Choose Kohler?
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com.  Kohler Co. is an equal opportunity/affirmative action employer. 

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