Sr. Administrative Assistant, Global Design

2 weeks ago

Kohler, United States KOHLER Full time
Job Description

Sr. Administrative Assistant, Global Design



Work Mode: Hybrid



Location: Kohler, WI- Hybrid

Opportunity

Under the general supervision of the VP-Industrial Design, K&B Group, the Sr Administrative Assistant, with minimal supervision, will perform a wide variety of higher-level administrative duties of both confidential and general nature.

 

Requires flexibility, excellent interpersonal skills, project coordination, and the ability to partner successfully with all levels of internal management and outside clients and vendors.  Responsibilities include scheduling meeting arrangements; preparing confidential reports; scheduling travel arrangements and processing expense reports; and screening phone calls and redirecting as appropriate.  Requires advanced Microsoft Office skills (Word, Excel, and PowerPoint) and internet research skills.  Requires broad and practical knowledge of company organizational structure. 

 

Specific Responsibilities

  • Acts as coordinator for special projects for the VP-Industrial Design which may include in part:  coordinating presentations; being the point of contact for collecting information; and ensuring timelines are adhered to. 
  • Prepares reports and correspondence for the VP-Industrial Design.  Type documents that are highly confidential involving financial, legal, and technical terminology.  Maintains confidential records.
  • Maintains calendar and prepares meeting agendas.  Establishes a working knowledge of awareness of all actions and functions relating to the Kitchen & Bath Group in order to inform the VP-Industrial Design of relevant information and commitments.
  • Compiles and prepares reports which may involve presentations, charts, and visual aids from multiple sources. 
  • Prepares agendas, coordinates materials to include brochures, files, records, etc., analyzes and presents various reports across the broad spectrum of the business, so that the VP-Industrial Design is up-to-date on information and prepared for conferences, management meetings, and staff meetings.
  • Arranges travel itineraries for both domestic and non-U.S. travel for the VP and the domestic leadership team.  Processes expense reports and reconciles company credit card statements.
  • Creates Purchase Orders and orders office supplies through the company SRM intranet system.
  • Functions as the liaison between the VP-Industrial Design and team as well as other company personnel, with regard to answering questions, arranging meetings, and conferences.
  • Opens and sorts mail for importance, urgency, and distribution.
  • Receives, screens, and refers calls to appropriate personnel.  Greets and receives personal callers and vendors.
  • Performs other duties as assigned.


Skills/Requirements



  • Associate degree highly preferred. 
  • Three to five years of business office experience required.  Prior experience supporting senior management or an executive highly preferred.
  • Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently required.
  • Advanced Word, Excel and PowerPoint skills required.
  • Ability to work in a team environment and has exceptional customer service and a high degree of professionalism required.


The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.



Why Choose Kohler?

We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com.  Kohler Co. is an equal opportunity/affirmative action employer. 



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